Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Companies House
05126781
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leeds Diocesan Learning Trust Catering Framework Agreement
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Leeds Diocesan Learning Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process as a Framework Agreement with potential to grow over time as the Trust evolves.
The Schools involved are: -
· Carleton Endowed CofE Primary School, Skipton
· Christ Church CE (VC) Primary School, Skipton
· Roecliffe Church of England Primary School, Boroughbridge
· Dacre Braithwaite Church of England Primary School, Harrogate
· The Federation of Holy Trinity Schools and Nursery, Ripon
· The Federation of Grewelthorpe CE Primary School, Fountains CE Primary School & North Stainley Church of England Primary School, Ripon
· St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
· Barwick in Elmet Church of England Primary School, Leeds
· Roundhay St John Church of England Primary School, Leeds
Issue of Invitation to Tender 4th March 2024
Bidding Companies to Visit Sites 18th to 20th March 2024 inclusively
Clarification Deadline 12 noon Monday 1st April 2024
Clarification Return Deadline * 12 noon Wednesday 3rd April 2024
Deadline for return of Tender Responses 9:30am Wednesday 10th April 2024
Presentation by shortlisted bidders All Day Wednesday 1st May 2024
Reference site visits w/c 6th May 2024
Contract Awarded by Week ending 17th April 2024
Mobilisation Meeting TBC April 2024
Contract Commencement 1st September 2024 and 28th October 2024
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
· Carleton Endowed CofE Primary School, Skipton
· Christ Church CE (VC) Primary School, Skipton
· Roecliffe Church of England Primary School, Boroughbridge
· Dacre Braithwaite Church of England Primary School, Harrogate
· The Federation of Holy Trinity Schools and Nursery, Ripon
· The Federation of Grewelthorpe CE Primary School, Fountains CE Primary School & North Stainley Church of England Primary School, Ripon
· St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
· Barwick in Elmet Church of England Primary School, Leeds
· Roundhay St John Church of England Primary School, Leeds
two.2.4) Description of the procurement
1st September 2024 for new academic year launch
· Carleton Endowed CofE Primary School, Skipton
· Christ Church CE (VC) Primary School, Skipton
· Roecliffe Church of England Primary School, Boroughbridge
· Dacre Braithwaite Church of England Primary School, Harrogate
· The Federation of Grewelthorpe CE Primary School, Fountains CE Primary School & North Stainley Church of England Primary School, Ripon
Monday 28th October 2024 for Autumn term second half, launch
· The Federation of Holy Trinity Schools and Nursery, Ripon
· St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
· Barwick in Elmet Church of England Primary School, Leeds
· Roundhay St John Church of England Primary School, Leeds
The Leeds Diocesan Learning Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Trust's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Site Visits to Leeds Diocesan Learning Trust Schools
Time Date
North Stainley CE Primary, Ripon 9:30am 18th March 2024
Holy Trinity CE Infants School, Ripon 10:30am 18th March 2024
Holy Trinity CE Juniors School, Ripon 11am 18th March 2024
Roecliffe CE Primary School, Boroughbridge 12 noon 18th March 2024
Barwic in Elmet CE Primary School 11am 19th March 2024
Roundhay St John CE Primary School, Leeds 12 noon 19th March 2024
St Matthew's CE Primary School, Chapel Allerton 1pm 19th March 2024
Grewelthorpe CE Primary School 10am 20th March 2024
Fountains CE Primary School 10:45am 20th March 2024
Dacre Braithewaite CE Primary School, Harrogate 11:30am 20th March 2024
Christ Church CE Primary School, Skipton 12:45pm 20th March 2024
Carelton Endowed CE Primary School, Skipton 1:30pm 20th March 2024
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
To receive the tender pack please email leh@redboxcs.com.
The deadline for the return of tender responses is 9:30am Wednesday 10th April 2024. Soft copies of responses should be sent to leh@redboxcs.com, you should also copy in admin@redboxcs.com for the lead consultant to pick up. These emails maybe be opened and acknowledged but no attachments with be opened or downloaded until after the tender response deadline. If files are too big and require a link, please use WeTransfer and allow for the download to remain live for at least 48 hours after the deadline to allow for non-working days.
Please complete the Form of Acknowledgement letter attached separately to indicate:
• Your receipt of the ITT documentation
• Your intention to submit a Tender response
• The person attending the site visit/s on dates between 18th March and 20th March 2024
and return to Red Box Consultancy Services Limited at admin@redboxcs.com by 15th March 2024.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 April 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 September 2024
four.2.7) Conditions for opening of tenders
Date
10 April 2024
Local time
9:31am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To review the tender pack please email leh@redboxcs.com
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom