Scope
Reference
project_61309
Description
NRW is intending to award a framework agreement to contractors that can carry out a range of maintenance activities at its Hydrometric sites situated across Wales. This is for both planned and reactive maintenance work. All work within the area stated will be defined by separate plans and schedules, dependant on the type of work required. The work can generally be sub-divided into four main categories:
1. In river gravel management- Seasonal between April and October, as and when
required
2. Planned Seasonal Grass Cutting between April and October
3. Eel Pass Maintenance - Planned Seasonal between April and October
4. Asset and Site Maintenance Requirements - As and when required
Contractors must be able to carry out all aspects of this work.
The purpose of the requirement is to provide NRW Hydrometry and Telemetry teams with the resource to manage the general maintenance programme of works at the Hydrometric sites across Wales.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 30 May 2030
- 3 years, 11 months, 30 days
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
- 77314000 - Grounds maintenance services
Contract locations
- UKL - Wales
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Suppliers may apply for one lot only Suppliers can be awarded only one lot.
Lot Lot1. Lot 1 North Wales sites
Description
The full range of services in the specification to be delivered in the North geographical Lot area, in accordance with NRW map (refer to tender documents)
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot2. Lot 2 South Wales sites
Description
The full range of services in the specification to be delivered in the South geographical Lot area, in accordance with NRW map (refer to tender documents)
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Further information about fees
n/a
Framework operation description
This will be a multi lot Framework with a single supplier appointment in each geographical lot area:
• North Wales - one supplier to be appointed.
• South Wales - one supplier to be appointed.
NRW Contract Managers may therefore allocate work without further competition to the appropriate supplier for the operational area - North or South.
This Framework is main procurement route for NRW to source Hydrometry and Telemetry site and asset maintenance services
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot Lot1. Lot 1 North Wales sites
Lot Lot2. Lot 2 South Wales sites
In accordance with the Conditions of Participation
Technical ability conditions of participation
Lot Lot1. Lot 1 North Wales sites
Lot Lot2. Lot 2 South Wales sites
Relevant NPTC or CPCS Certifications as per Specification
Waste Carrier Licence
Previous experience of similar contract to be demonstrated
Capacity to deliver the services
Particular suitability
Lot Lot1. Lot 1 North Wales sites
Lot Lot2. Lot 2 South Wales sites
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 February 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
17 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Suppliers to be invited to tender
Lot Lot1. Lot 1 North Wales sites
Lot Lot2. Lot 2 South Wales sites
4 suppliers per lot
Selection criteria:
per lot
Award decision date (estimated)
5 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 23 January 2030
Award criteria
Lot Lot1. Lot 1 North Wales sites
| Name | Description | Type | Weighting |
|---|---|---|---|
| Costs of delivering the planned maintenance schedule | Suppliers to be scored on a schedule of rates of key resources to deliver planned and reactive maintenance over the course of the framework |
Cost | 50.00% |
| Technical Criteria - as per tender documents | Delivery model, risk management and work management to be demonstrated. Refer to tender documents |
Quality | 40.00% |
| Well-being Impacts | Supplier's current and future initiatives to reduce emissions and pollution in the delivery of their services |
Quality | 10.00% |
Lot Lot2. Lot 2 South Wales sites
| Name | Description | Type | Weighting |
|---|---|---|---|
| Costs of delivering the planned maintenance schedule | Suppliers to be scored on a schedule of rates of key resources to deliver planned and reactive maintenance over the course of the framework |
Cost | 50.00% |
| Technical Criteria - as per tender documents | Delivery model, risk management and work management to be demonstrated. Refer to tender documents |
Quality | 40.00% |
| Well-being Impacts | Supplier's current and future initiatives to reduce emissions and pollution in their operation |
Quality | 10.00% |
Other information
Payment terms
See tender documents
Description of risks to contract performance
See tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This is a 2 stage process:
Stage 1: Invitation to participate - commenced with the issuing of this tender notice. The Tender Pack includes a Wales Procurement Specific Questionnaire (WPSQ) which all Suppliers who wish to take part in this procurement procedure are required to complete and return in accordance with the Procurement Timetable and instructions within this document. Stage 1 documents can be found on the etender Wales portal https://etenderwales.ukp.app.jaggaer.com/web/login.shtml under project_61309 and associated pqq_33823. The assessment of these responses will identify up to 4 Suppliers per lot to be invited to participate in Stage 2.
Stage 2 : Invitation to submit a final tender
Stage 1 will complete with Suppliers being notified in writing of whether or not they have been successfully shortlisted to participate in Stage 2. Suppliers not invited to Stage 2 will be provided with a written explanation of the reasons why they have not been shortlisted to participate in Stage 2. Stage 2 will include a mandatory site visit to example job sites (one in North Wales one in South Wales).
Justification for not publishing a preliminary market engagement notice
Requirement and approach unchanged form previous procurement
Documents
Documents to be provided after the tender notice
on the entder wales portal https://etenderwales.ukp.app.jaggaer.com/web/login.shtml
Contracting authority
Natural Resources Wales
- Public Procurement Organisation Number: PBBR-3628-MPRN
Welsh Government Offices Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales