Scope
Reference
BHCC - 038858
Description
Context and Background can be found on the linked preliminary market engagement notices.
Following these notices the council have developed an approach to appointing the design team across two sites which cover a combined 7 of the 8 blocks. The block retained outside of this arrangement (St. James House in Kemptown) is being progressed through an existing contractual mechanism within the council.
The remaining blocks are being separated into two sites under which each site will have a separate design team appointed, these will be:
- The Hollingdean Site: Comprised of 2 blocks; Nettleton Court and Dudeney Lodge.
- The Whitehawk Site: Comprised of 5 blocks; Kingfisher Court, Falcon Court, Kestrel Court, Heron Court and Swallow Court.
The scope of the appointments will vary slightly dependant on specialism however the intent is that the appointed consultants will progress as a minimum the redevelopment designs to RIBA stage 3 (excluding demolition). The council may appoint further stages under this contract but is still exploring the avenues for the build phase of the redevelopments which may be directly delivered by the council or handed over to a commercial development partner.
In either build phase scenario these appointments will ensure that those projects can progress swiftly with the designs for the redevelopment already underway. Demolition design will be appointed through a separate process but is being made under the same rationale; to bring forward the pre-build phase work to compress the total redevelopment timeline.
This tender will be undertaken in two stages:
Stage 1; Shortlisting (Conditions of participation and Quality)
Stage 2; Invitation to tender (Quality and price)
The Lot structure will be based on a Lot for each specialism for each site, Hollingdean (Site 1; Lot 1; Each Specialism A, B, C and D), Whitehawk (Site 2; Lot 2; Each Specialism A, B, C and D). This makes for a total of eight available lots.
The specialist areas for appointment in Phase 1 are as follows:
- A: Employers Agent / Quantity Surveyor / Project Manager (CDM)
- B: Architect (Building safety and Principal designer)
- C: Structural and Civil Engineering
- D: Fire safety engineer
Bidders will be able to bid for all lots but can only be appointed in limited combinations to improve resilience across the sites and ensure that conflict of interest can be managed by the client team and the Lead Consultant.
The highest scoring bidder for each lot will be appointed with a ranking system used to determine the winner, in the case of a single bidder being successful in more lots or combinations which are not allowed they will be appointed based on their highest scoring responses and excluded from those beyond the maximum appointments possible.
Bidders can be awarded for combination of only lots A for both sites or Lots B, C & D for each site with a maximum number of appointments over all lots of 3 appointments per supplier.
Stage 1 will shortlist to a maximum of 5 bidders per lot and stage 2 will award a single bidder to each Lot.
The programme for this project has several complex risk factors related to the existing residents, demolition and the councils build phase delivery model. However it is the council's intent to complete the redevelopment in the fastest realistic timescale and has therefore left this contract with a 5 years initial term allowing for a long extension to cover some appointments potentially remaining client side during the build phase.
The process describes this appointment as phase 1, this is due to the need for at least one further phases of appointments of consultants. Phase 2 appointments will consist of the team appointed to design and potentially deliver demolition of the two sites.
Total value (estimated)
- £6,400,000 excluding VAT
- £8,000,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Maximum number of lots a supplier can be awarded: 3
Description of how multiple lots may be awarded:
Bidders can submit for all bids but only a maximum of 3 lots can be awarded to a single supplier. For the Lot A at each site a single supplier can be awarded both lots (Employers agent for both sites) but the winner of Lot A for each site cannot be successful in any other lots.
For Lots B, C and D at each site suppliers can be successful for all three lots but can only be awarded lots at a single site.
Not the same for all lots
Contract dates and options are shown in Lot sections, because they are not the same for all lots.
Lot 1A (was 1). Hollingdean Employers Agent
Description
Employers Agent / Quantity Surveyor / Project Manager (CDM) for the Hollingdean Site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 July 2031
- Possible extension to 31 July 2036
- 10 years, 1 day
Description of possible extension:
This role may extended (subject to performance of the supplier and the build phase direction)
Options
The right to additional purchases while the contract is valid.
Additional instruction to complete surveys and further engagement may instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 1B. Hollingdean Architect
Description
Architect (Building safety and Principal designer) for the Hollingdean site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
Extensions may be offered subject to performance and the progress of the project.
Options
The right to additional purchases while the contract is valid.
Additional surveys or engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 1C. Hollingdean Structural and Civil Engineer
Description
Architect (Building safety and Principal designer) for the Hollingdean Site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
extension will be subject to performance and project progression.
Options
The right to additional purchases while the contract is valid.
Additional surveys or engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 1D. Hollingdean Fire Engineer
Description
The Fire Engineer for the Hollingdean Site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
Extension subject to performance and project progression.
Options
The right to additional purchases while the contract is valid.
Additional surveys and engagement may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2A. Whitehawk Employers Agent
Description
Employers Agent / Quantity Surveyor / Project Manager (CDM) for the Whitehawk site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 July 2031
- Possible extension to 31 July 2036
- 10 years, 1 day
Description of possible extension:
Extensions subject to performance and progression of the project.
Options
The right to additional purchases while the contract is valid.
Additional surveys and engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2B. Whitehawk Architect
Description
Architect (Building safety and Principal designer) for the Whitehawk site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
Extension subject to performance and progression of the project.
Options
The right to additional purchases while the contract is valid.
Additional surveys and engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2C. Whitehawk Structural and Civil Engineer
Description
Structural and Civil Engineering for the Whitehawk site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
extension subject to performance and project progression.
Options
The right to additional purchases while the contract is valid.
Additional surveys and engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2D. Whitehawk Fire Engineer
Description
Fire Engineer for the Whitehawk site.
Lot value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Contract dates (estimated)
- 31 July 2026 to 31 January 2029
- Possible extension to 31 July 2029
- 3 years, 1 day
Description of possible extension:
Extension subject to performance and project progression.
Options
The right to additional purchases while the contract is valid.
Additional surveys and engagements may be instructed.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1A (was 1). Hollingdean Employers Agent
Lot 1B. Hollingdean Architect
Lot 1C. Hollingdean Structural and Civil Engineer
Lot 1D. Hollingdean Fire Engineer
Lot 2A. Whitehawk Employers Agent
Lot 2B. Whitehawk Architect
Lot 2C. Whitehawk Structural and Civil Engineer
Lot 2D. Whitehawk Fire Engineer
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
23 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 July 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Completion of the evaluated quality response as described in the ITT. |
Quality |
Weighting description
Stage 1: 100% Quality (shortlist to 5)
Stage 2 Quality and Price; details to be released with the stage 2 tender documentation.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This tender will be undertaken in two stages:
Stage 1; Shortlisting (Conditions of participation and Quality)
Stage 2; Invitation to tender (Quality and price)
The Lot structure will be based on a Lot for each specialism for each site, Hollingdean (Site 1; Lot 1; Each Specialism A, B, C and D), Whitehawk (Site 2; Lot 2; Each Specialism A, B, C and D). This makes for a total of eight available lots.
The specialist areas for appointment in Phase 1 are as follows:
- A: Employers Agent / Quantity Surveyor / Project Manager (CDM)
- B: Architect (Building safety and Principal designer)
- C: Structural and Civil Engineering
- D: Fire safety engineer
Bidders will be able to bid for all lots but can only be appointed in limited combinations to improve resilience across the sites and ensure that conflict of interest can be managed by the client team and the Lead Consultant.
Contracting authority
Brighton and Hove City Council
- Public Procurement Organisation Number: PNNH-3312-CQGT
Hove Town Hall, Norton Road
Hove
BN3 3BQ
United Kingdom
Region: UKJ21 - Brighton and Hove
Organisation type: Public authority - sub-central government