Section one: Contracting authority
one.1) Name and addresses
London Borough of Newham
100 Dockside Road
LONDON
E16 2QU
Contact
Mike Green
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Materials, Tools and Equipment Supply
two.1.2) Main CPV code
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.1.3) Type of contract
Supplies
two.1.4) Short description
The London Borough of Newham is seeking a supplier of materials, tools and equipment to support its repairs, maintenance and improvement service of its housing stock, street lighting, highways minor works and ancillary services.
two.1.5) Estimated total value
Value excluding VAT: £53,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31200000 - Electricity distribution and control apparatus
- 31300000 - Insulated wire and cable
- 31400000 - Accumulators, primary cells and primary batteries
- 31500000 - Lighting equipment and electric lamps
- 31650000 - Insulating fittings
- 31680000 - Electrical supplies and accessories
- 34928000 - Road furniture
- 34929000 - Highway materials
- 39300000 - Miscellaneous equipment
- 39700000 - Domestic appliances
- 42650000 - Pneumatic or motorised hand tools
- 42660000 - Soldering, brazing and welding tools, surface tempering and hot-spraying machines and equipment
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This contract is for the supply and occasional hire of materials, tools and equipment to be supplied to the Council's in-house stores service, which supports the in-house service delivery of housing repairs, maintenance and improvements, street lighting and highways minor works. The contract will run for six years with two extensions of two years each at the Council's discretion. The value stated in this notice is based on the total possible duration of ten years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 May 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Authority does not consider that subdivision into lots would be appropriate, as a single core supplier with a single ordering and contract management process will help to ensure economies of scale and efficiency of contract running.
Following the selection questionnaire stage, the Council intends to shortlist six candidates which will be invited to submit initial tenders.
Following evaluation of initial tenders, the Council reserves the right to award the contract based on the initial tenders or to invite the three top scoring bidders at initial tender stage to participate in the negotiation stage.
Following the negotiation stage the three bidders will be asked to submit final tenders.
A key requirement of this Contract is the provision of Community Wealth Building initiatives and outcomes.
The Supplier will provide materials, tools and equipment to the Employer in order to support its essential front-line services. This is a new role that has been designed as a part of the Employer's in-sourcing of its stores service.
Please note that in order to be able to access the Oracle Fusion Portal for this procurement process, Bidders MUST register as Suppliers on the London Borough of Newham website, found at https://www.newham.gov.uk/council/procurement---buy/2
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
LONDON
WC2A 2LL
Country
United Kingdom