Section one: Contracting authority
one.1) Name and addresses
Cambridgeshire County Council
New Shire Hall, Alconbury Weald
Huntingdon
PE28 4YE
Contact
Mr Jon Collyns
Jon.Collyns@cambridgeshire.gov.uk
Telephone
+44 7775703930
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.cambridgeshire.gov.uk/
Buyer's address
https://www.cambridgeshire.gov.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=b26bb9ab-12ae-ed11-811f-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=b26bb9ab-12ae-ed11-811f-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
21049-23 CCC Insurance Brokerage and Associated Services
Reference number
DN653658
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority requires the provision of expert and respected insurance brokerage services to enable it to achieve the most appropriate insurance programme for the organisations it represents.
The bidder shall be required to provide high quality, timely and focussed advise on all matters of insurable risks and insurance solutions, particularly as they impact on any key projects that the organisations undertake.
The bidder shall ensure they have an appropriate level of skill and experience with sufficient capacity to ensure that the Council’s receive the required levels of service to agreed timescales.
The Authority is not splitting this contract into lots as it wishes to procure a single broker for consistency in delivery and in order to support the Lead Authority Model.
two.1.5) Estimated total value
Value excluding VAT: £420,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
- UKF25 - North Northamptonshire
- UKH12 - Cambridgeshire CC
- UKH15 - Norwich and East Norfolk
- UKJ12 - Milton Keynes
two.2.4) Description of the procurement
From 1 December 2020 Cambridgeshire County Council, Milton Keynes Council and Northamptonshire County Council (now superseded by North and West Northamptonshire Council’s) entered into a Lead Authority arrangement for the delivery of shared services. These arrangements followed the disaggregation of the former LGSS shared service model.
The management of each individual shared service area has transferred to the ‘lead’ council who will be responsible for the performance of the service to its customers and partners.
Cambridgeshire County Council is the lead authority for all aspects of insurance services to the lead authority partners.
Each Authority’s insurance arrangements are managed by a dedicated team which forms part of the Cambridgeshire County Council Lead Authority Services Provision.
In addition to providing insurance services to the Lead Authority partners the Insurance Service also provides insurance services to the following organisations:
Norwich City Council, including Norwich City Services Ltd
Northampton Partnership Homes
Pathfinder Legal Services Ltd
Cambridge City Council
Maintained and Academy Schools
The Insurance Service delivers
• Insurance Programme Management
• Provision of Insurance and insurable risk related advice
• Claims Management Service
The service provides professional, high quality insurance services and is responsible for ensuring that insurable risks are identified and catered for within the partner’s insurance arrangements as well as the control and management of insurable risk, the raising of managerial awareness of operational and strategic pressures, and the minimising of risks which could adversely affect service delivery and lead to civil litigation.
The Procurement is being procured by the Lead Authority for the benefit of the Authority and the Partner Organisations. For the purposes of this tender the partner organisations are Milton Keynes Council, West Northamptonshire Council North Northamptonshire Council, Norwich City Council and Northamptonshire Partnership Homes.
Cambridge City Council shall consider utilising the arrangement upon the end of their existing agreement but Bidders should note there is no guarantee of them doing so.
Cambridgeshire County Council shall act as the lead Authority and will enter into the Contract with the successful Bidder(s). While Cambridgeshire County Council will be the contracting party, the Services will be performed by the selected Suppliers for the Authority and the Partner Organisations
The following approach will be taken to the contract arrangements:
• The Authority will enter into the Contract with the successful Bidder on behalf of itself and the Partner Organisations.
• Cambridgeshire County Council (CCC) Insurance Services is responsible for the management of claims made by and against the Council and the procurement and management of insurance arrangements entered into the Council.
The Authority proposes to enter into one Contract for an initial period of 60 months with the preferred bidder, with an option to extend for up to two further 12 months, making 84 months in total.
The Contract has an estimated annual spend of £60,000 (exclusive of VAT and insurance service brokerage fees) for the delivery of Insurance Brokerage and Associated Services across all bodies using the Insurance Service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Authority proposes to enter into one Contract for an initial period of 60 months with the preferred bidder, with an option to extend for up to two further 12 months, making 84 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into one Contract for an initial period of 60 months with the preferred bidder, with an option to extend for up to two further 12 months, making 84 months in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Cambridgeshire County Council
New Shire Hall, Alconbury Weald
Huntingdon
PE28 4YE
Clare.Ellis@cambridgeshire.gov.uk
Telephone
+44 7880016097
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will incorporate a minimum 10 calendar days standstill period at the point
information on the award of the contract is communicated to tenderers. The duration of this
standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting
Authority before the contract is entered into. Such additional information should be required
from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not
been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland). Any such action must
be brought promptly. Where a contract has not been entered into the Court may order the
setting aside of the
award decision or order the authority to amend any document and may award damages. If
the contract has been entered into the Court may order the ineffectiveness of a contract
where serious breach have occurred in addition to any fine, the Court may instead provide for
alternative penalties, either contract shortening, fines or both.
Please ensure that you read the tender documents carefully in order to be aware of the
requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject
matter of this procurement and to abandon, halt, pause, or postpone this procurement at
any time. Under no circumstances will the Council incur any liability (including, but not
limited to, liability as to costs) in respect of this procurement exercise, the abandonment of
the same, or any documentation issued as part of this procurement exercise.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Register before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.