Scope
Description
The Contract is to cover approximately one hundred and sixty Cumberland Council managed properties. In addition to the Council properties the School Estate and Lake District National Park Authority have the option to buy into the contract and should be accommodated at the agreed rates/prices presented within the tender.
Corporate properties (Sites) in Cumbria, include but not limited to;
• Residential Care homes and Day Care Centres
• Office sites
• Library and Registration Services
• Children's Centres
The works shall comprise, but not be limited to, the recording of water temperatures, recording of the condition of cold-water storage tanks and hot water calorifiers, water sampling and testing, and correct operation of thermostatic mixing valves together with corrective measures required whilst carrying out the aforementioned.
£1,250,000 over the total contract period which is a period of 5 year with a possible extension of upto 2 years
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
There is the potential for a contract extension of up to 2 year(s), depending on both the success in achieving the required outcomes and availability of further funding
Main procurement category
Services
CPV classifications
- 71600000 - Technical testing, analysis and consultancy services
Contract locations
- UKD1 - Cumbria
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 February 2026, 12:00pm
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
The documents are available via The Chest - https://www.the-chest.org.uk/
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message
area.
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen.
On the next screen enter the contract Reference
(DN804244) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register.
Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council are fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council
welcome an expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 5 Years, with 1 optional extension of up to 2 years.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 15 January 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 30% |
| Social Value | Quality | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government