Section one: Contracting authority
one.1) Name and addresses
Fife Council
Bankhead Central, Bankhead Park
Glenrothes
KY7 6GH
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CFM0018 - Cleaning & Sanitising of bin chutes, bins and associated storage areas
Reference number
CFM0018
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife.
two.1.5) Estimated total value
Value excluding VAT: £312,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90680000 - Beach cleaning services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Various locations within Fife
two.2.4) Description of the procurement
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife.
two.2.5) Award criteria
Quality criterion - Name: Total Quality / Weighting: 50
Cost criterion - Name: Total Price / Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Fife Council has allowed for the option of extending this agreement up to a maximum total of 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Asbestos Awareness Certification
Protection of Vulnerable Groups PVG scheme
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Current Ratio will be applied. Tenderers are required to provide their current assets and current liabilities in relation to their audited published accounts for the last two years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given. Bidders are expected to achieve a ratio of 1 or more. Where a Bidder does not meet this requirement further details should be provided to confirm the reasons why, the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the tenderer. Fife Council may require a parent company guarantee, a performance guarantee bond, a bank guarantee, and or an advance payment bond.
It is a requirement that the Tenderer holds or can commit to obtain, prior to the commencement of any contract, the minimum insurance levels states below:
Employer’s Liability - GBP10 million
Public Liability including Product Liability where appropriate GBP5 million
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers are required to demonstrate that they have the relevant experience to deliver the services required by the Council. Tenderers should provide as a minimum one example of relevant experience of a similar contract including description of services provided, total value, Dates of this agreement, Client etc
Please provide a maximum of 500 words for each example.
Minimum level(s) of standards possibly required
Asbestos Awareness Training Certification
Protection of Vulnerable Groups PVG Scheme members in respect of regulated work with children and protected adults.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
5 May 2021
Local time
12:00pm
Changed to:
Date
12 May 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 May 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Council may opt to advertise the next generation framework in the future.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Question scoring methodology for Selection criteria: pass fail
Award criteria questions can be found in the ITT together with the weightings.
Award methodology will be the following:
0 Very Poor nil or inadequate response. Fails to demonstrate an ability to meet the requirement
1 Poor response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 Acceptable response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 Good response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 Excellent response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=649392.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits
Tenderers should outline within their tender response any Community Benefits they would offer under the terms of this Contract such as
Community Engagement
Support to community groups within Fife etc.
Please note that only those community benefits that relate to the subject matter of the framework will be taken into account. This will not be scored as part of the evaluation process.
(SC Ref:649392)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=649392
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Sherriff Court House, Whytescauseway
Kirkcaldy
KY1 2XQ
Telephone
+44 1592260171
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session