Tender

Grounds Maintenance, Arboriculture, Pest Control and Associated Estates Services

  • United Kingdom Atomic Energy Authority

F02: Contract notice

Notice identifier: 2025/S 000-006806

Procurement identifier (OCID): ocds-h6vhtk-04e6c3

Published 21 February 2025, 2:16pm



Section one: Contracting authority

one.1) Name and addresses

United Kingdom Atomic Energy Authority

Culham Campus

Abingdon

OX14 3DB

Contact

Jack Swindells

Email

Jack.swindells@ukaea.uk

Telephone

+44 1235465318

Country

United Kingdom

Region code

UKJ14 - Oxfordshire

National registration number

N/A

Internet address(es)

Main address

http://www.gov.uk/government/organisations/uk-atomic-energy-authority

Buyer's address

https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Other activity

Fusion Research


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Grounds Maintenance, Arboriculture, Pest Control and Associated Estates Services

Reference number

T/JS005/25

two.1.2) Main CPV code

  • 77314000 - Grounds maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

UKAEA has a requirement for a single contract which covers the following main elements.

- Grounds Maintenance

- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.

- Pest Control Services – Routine, Reactive and expert Pest Control advice

- Associated Estates Services, which includes the following.

- Landscape Architecture design for Hard and Soft landscaping.

- Internal Planting

- Yearly Ecology reports and advice on Biodiversity and Sustainability

- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.

- Reinstatement and Planting schemes

- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.

- Winter Weather support with gritting services of roads, carparks, and pathways.

- Multi Use Games Area (MUGA) and Football Pitch maintenance.

two.1.5) Estimated total value

Value excluding VAT: £4,500,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 77211300 - Tree-clearing services
  • 77211400 - Tree-cutting services
  • 77211500 - Tree-maintenance services
  • 90922000 - Pest-control services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

UKAEA has a requirement for a single contract which covers the following main elements.

- Grounds Maintenance

- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.

- Pest Control Services – Routine, Reactive and expert Pest Control advice

- Associated Estates Services, which includes the following.

- Landscape Architecture design for Hard and Soft landscaping.

- Internal Planting

- Yearly Ecology reports and advice on Biodiversity and Sustainability

- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.

- Reinstatement and Planting schemes

- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.

- Winter Weather support with gritting services of roads, carparks, and pathways.

- Multi Use Games Area (MUGA) and Football Pitch maintenance.

- Design and build of new soft landscaping for all new builds on Campus.

- Sedum ‘Extensive Green Roof’ maintenance

- Supply of outdoor furniture and associated items i.e., Benches, Bins, Privacy Screens, decorative planters etc

- Supply of decorated Christmas Trees for Campus

- Litter Management of Culham Campus

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Initial Term 36 Months Optional Term 24 Months

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to Procurement Documents for information.

three.1.2) Economic and financial standing

List and brief description of selection criteria

Refer to Procurement Documents for information.

Minimum level(s) of standards possibly required

Refer to Procurement Documents for information.

three.1.3) Technical and professional ability

List and brief description of selection criteria

Refer to Procurement Documents for information.

Minimum level(s) of standards possibly required

Refer to Procurement Documents for information.

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

Refer to Procurement Documents for information.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

11 April 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

11 April 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

UK Atomic Energy Authority

Culham Science Centre

Abingdon

OX14 3DB

Country

United Kingdom

Internet address

https://www.gov.uk/government/organisations/uk-atomic-energy-authority

six.4.2) Body responsible for mediation procedures

UK Atomic Energy Authority

Culham Science Centre

Abingdon

OX14 3DB

Country

United Kingdom

Internet address

https://www.gov.uk/government/organisations/uk-atomic-energy-authority

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly.

(generally within 3 months).

six.4.4) Service from which information about the review procedure may be obtained

UK Atomic Energy Authority

Culham Science Centre

Abingdon

OX14 3DB

Country

United Kingdom

Internet address

https://www.gov.uk/government/organisations/uk-atomic-energy-authority