Section one: Contracting authority
one.1) Name and addresses
United Kingdom Atomic Energy Authority
Culham Campus
Abingdon
OX14 3DB
Contact
Jack Swindells
Telephone
+44 1235465318
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
National registration number
N/A
Internet address(es)
Main address
http://www.gov.uk/government/organisations/uk-atomic-energy-authority
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=90807&B=UKAEA
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Fusion Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance, Arboriculture, Pest Control and Associated Estates Services
Reference number
T/JS005/25
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
UKAEA has a requirement for a single contract which covers the following main elements.
- Grounds Maintenance
- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.
- Pest Control Services – Routine, Reactive and expert Pest Control advice
- Associated Estates Services, which includes the following.
- Landscape Architecture design for Hard and Soft landscaping.
- Internal Planting
- Yearly Ecology reports and advice on Biodiversity and Sustainability
- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.
- Reinstatement and Planting schemes
- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.
- Winter Weather support with gritting services of roads, carparks, and pathways.
- Multi Use Games Area (MUGA) and Football Pitch maintenance.
two.1.5) Estimated total value
Value excluding VAT: £4,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
UKAEA has a requirement for a single contract which covers the following main elements.
- Grounds Maintenance
- Tree Arboricultural works, which is classed as either Major or Minor, including surveying associated services contract.
- Pest Control Services – Routine, Reactive and expert Pest Control advice
- Associated Estates Services, which includes the following.
- Landscape Architecture design for Hard and Soft landscaping.
- Internal Planting
- Yearly Ecology reports and advice on Biodiversity and Sustainability
- Expertise for advice and reporting to UKAEA on achieving credits within the Campus boundary for Net Gain Banking.
- Reinstatement and Planting schemes
- Professional Jet Washing of Paths, Resin Areas, Footpaths, and other areas as required.
- Winter Weather support with gritting services of roads, carparks, and pathways.
- Multi Use Games Area (MUGA) and Football Pitch maintenance.
- Design and build of new soft landscaping for all new builds on Campus.
- Sedum ‘Extensive Green Roof’ maintenance
- Supply of outdoor furniture and associated items i.e., Benches, Bins, Privacy Screens, decorative planters etc
- Supply of decorated Christmas Trees for Campus
- Litter Management of Culham Campus
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial Term 36 Months Optional Term 24 Months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to Procurement Documents for information.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Refer to Procurement Documents for information.
Minimum level(s) of standards possibly required
Refer to Procurement Documents for information.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Refer to Procurement Documents for information.
Minimum level(s) of standards possibly required
Refer to Procurement Documents for information.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to Procurement Documents for information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 April 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.2) Body responsible for mediation procedures
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
six.4.4) Service from which information about the review procedure may be obtained
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority