Scope
Reference
CONT0478
Description
The contractor shall provide a vehicle damage repair service on a non-exclusive basis for all vehicles leased to the Authority, the property of, or in the custody or control of the Force. Vehicle damage repairs shall include all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,240,000 excluding VAT
- £1,488,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2028
- Possible extension to 31 July 2030
- 4 years
Description of possible extension:
Option to extend for a further 2 periods of 1 year.
Main procurement category
Services
CPV classifications
- 50112110 - Body-repair services for vehicles
Contract locations
- UKF2 - Leicestershire, Rutland and Northamptonshire
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Framework operation description
A maximum of 3 suppliers will be awarded to the Framework (3 highest scoring tenderers).
When awarding a call-off, the Authority will apply the following criteria in sequence:
1. Suitability
• The supplier must be able to meet the specific requirements of the call-off (e.g., technical capability, geographic coverage, relevant specialism).
• If more than one supplier is suitable, the Authority will proceed to the next criterion.
2. Availability
• Among suitable suppliers, the Authority will identify which supplier(s) can deliver the requirement within the required timeframe.
• If more than one supplier is available, the Authority will proceed to the next criterion.
3. Cost
• Where multiple suppliers remain suitable and available, the suppler offering the lowest total cost (in line with Framework pricing schedules) will be awarded the call-off.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 February 2026, 10:00am
Tender submission deadline
26 February 2026, 10:00am
Submission address and any special instructions
All Tenders must be submitted through the e-tendering portal In-Tend https://sell2.in-tend.co.uk/blpd/home, for the avoidance of doubt, submissions made by any other method will not be accepted.
All tender documentation can be found on the In-Tend Portal and includes:
Attachment 1 - ITT Instructions to Bidders
Attachment 2 - Procurement Specific Questionnaire (PSQ)
Attachment 3 - ITT Response to Tender
Attachment 4 - ITT Statement of Requirement
Attachment 5 - ITT Pricing Schedule
Attachment 6 - ITT Schedule of Non-Compliance
Attachment 7 - Framework Agreement for Goods Services - DRAFT
If you have any issues with the system at any point before or after you have submitted your tender, you must contact the technical support team at support@in-tend.co.uk or 0845 557 8607.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Pricing | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Police and Crime Commissioner for Leicestershire
- Public Procurement Organisation Number: PXJR-8257-MYGR
St Johns
Leicester
LE19 2BX
United Kingdom
Email: Procurement@leics.police.uk
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government