Section one: Contracting authority
one.1) Name and addresses
Ordnance Survey Limited
Explorer House, Adanac Drive
Southampton
SO16 0AS
Contact
Sarah Gatt
Telephone
+44 2380055163
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Public Corporation
one.5) Main activity
Other activity
Geospatial Mapping Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Warehousing, Logistics and Fulfilment
Reference number
BS.0178
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
Ordnance Survey Ltd (OS) is Britain’s mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. Further information on us can be found on our website http://www.os.uk. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include OS Paper Maps, OS Active Maps, guidebooks and outdoor accessories.The requirement is for professionally managed, cost-effective outsourced Warehousing, Logistics and Fulfilment Services. OS are seeking a Supplier with the capabilities and capacity to:• Suitably store and manage OS stock.• Receive and book st
two.1.5) Estimated total value
Value excluding VAT: £4,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 63121100 - Storage services
- 63121000 - Storage and retrieval services
- 39173000 - Storage units
- 63100000 - Cargo handling and storage services
- 63122000 - Warehousing services
- 42965100 - Warehouse management system
- 44613400 - Storage containers
- 44614100 - Storage bins
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Ordnance Survey Ltd (OS) is Britain’s mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. Further information on us can be found on our website http://www.os.uk. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include OS Paper Maps, OS Active Maps, guidebooks and outdoor accessories.The requirement is for professionally managed, cost-effective outsourced Warehousing, Logistics and Fulfilment Services. OS are seeking a Supplier with the capabilities and capacity to:• Suitably store and manage OS stock.• Receive and book stock into the warehouse.• Arrange the collection of products from the OS Printing and Finishing Provider.• Fulfil orders for both ecommerce and wholesale trade/retail customers.• Ensure delivery to the end customer• Manage the full returns process of both ecommerce consumers and trade customers• Meet the OS Mapping for Emergency requirement.The estimated contract value is up to £1.8m for the initial two-year contract term.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract length will be for an initial two years starting on the Commencement Date, with the option to extend three times for a period of 12 months each (2+1+1+1). Therefore, if all extensions were taken, the full length of the contract would be for five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 March 2025
Local time
12:00pm
Place
UK
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The contract length will be for two years with the option to extend three times for period of up to 12 months each (2+1+1+1). Therefore, if all extensions were taken, the full length of the contract would be for five years.
six.3) Additional information
Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity.Ordnance Survey is carrying out this procurement under the open procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract Ordnance Survey will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10-day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion and return of the selection questionnaire (SQ) and ITT i(n accordance with the requirements set out in the ITT by the time limit in section IV.2.2) above).Bidders should note that the procurement documents (including the contract documentation) are draft documents at this stage, providing indicative information of OS's intended approach in the procurement process and are for general information only.Ordnance Survey reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. Ordnance Survey reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).