Scope
Description
HCC and TPPL will be inviting tenders for organisations to participate in a 48-month closed framework for the provision of a range of fleet management services and supplies.
The range of services and supplies to include
Fleet Management: Outsourcing of all, or some of the fleet management function. Including but not limited to scheduled and ad hoc maintenance and repair, inspections/certifications, telematics, grey fleet oversight, rental coordination, purchase coordination, driver management (licence checks, drug/alcohol tests/medicals/statutory tests), operators licence duties, accident management (notification of loss, claims handling, downtime recovery, and access to repair networks).
Tyres and Ancillary Services: Supply, fitting, disposal, roadside support, seasonal changeovers, and related services.
Fuel Cards: Multi-brand fuel card solutions with spend tracking, reporting, and rebate options. To include options for EV charging.
Vehicle and Equipment Disposal: Disposal of vehicles, plant, and other associated equipment or assets, via auction and/or scrappage. Ancillary services can include recovery and disposal of abandoned vehicles.
Fleet Management Software: Provision of a range of software solutions to aid members in managing their fleet. To include maintenance scheduling, workshop management software, cost management and recording, driver behaviour monitoring, licence checks, fuel usage monitoring and management systems, licence check, tracking, route optimisation, and asset booking.
Commercial tool
Establishes a framework
Total value (estimated)
- £150,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 July 2026 to 30 July 2030
- 4 years
Main procurement category
Services
CPV classifications
- 30163100 - Agency fuel cards
- 34350000 - Tyres for heavy/light-duty vehicles
- 48100000 - Industry specific software package
- 50111000 - Fleet management, repair and maintenance services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
9 February 2026
Engagement process description
Hertfordshire County Council (HCC) and The Procurement Partnership Limited (TPPL) have worked together for over a decade. The partnership has provided a range of UK accessible frameworks covering a wide range of vehicle types, associated goods, and services.
HCC is an upper-tier local authority for the non-metropolitan county of Hertfordshire. Hertfordshire is located in the south east of England and it's southernmost borders are just 12 miles from central London. Hertfordshire covers 634 square miles and has a population of over 1.2 million people and is home to a diverse range of communities.
The Procurement Partnership Ltd (TPPL) are a private limited company offering a range of sustainable procurement solutions and services to the Public Sector. Through a collaborative approach, our members can obtain fully supported procurement solutions, with enhanced product specific technical expertise to aid in determining product and procurement specifications that conform with existing procurement legislation.
Previously, TPPL has provided its members with access to fleet management services in the form of a category within a finance and lease dynamic purchasing system (DPS) created in conjunction with HCC. The DPS was launched in 2021, reference number: TPPLHCCFL01 and is due to expire in August 2026.
Based on interest from members in this category over the life cycle of the DPS and confirmed through further member engagement activity, a standalone framework for fleet management services and supplies has been identified as necessary. This survey now seeks views from the supply-chain on issues that may impact on the final specification, lot structure, and the scope for delivering social value outcomes within the proposed framework.
Completion of this survey is not an invitation for formal expression of interest. This questionnaire is issued for information only, to assess the appetite and capability of the market and thus make any potential process more focused and efficient.
The information gathered will be used for the following:
• To build capacity within the supply chain to bid for the proposed framework
• To engage with partners on the overall general scope of the specification and requirements prior to issuing the tender documents.
• To provide feedback in relation to the appetite of the market together with information that will allow the exercise to be shaped to elicit a positive response from suppliers.
The benefits to your organisation in participating in this process include:
• The chance to assess whether the opportunity will be suitable and of interest to you.
• Ensuring that the specification is realistic and market focused.
• The chance to raise any risks, concerns or issues regarding the potential opportunity.
Your responses will assist us in creating a process which is well-framed, focused, feasible, and likely to be of interest to the market.
There is no commercial advantage or disadvantage to your organisation as a result of being involved in this market engagement. This process focuses on the market rather than on the merits of individual suppliers. It involves no element of supplier selection or bid evaluation.
The questionnaire is available for completion via an online form during the period 26th January 2026 to 9th February 2026 at 17:00.
The questionnaire is accessible via this link: https://forms.office.com/e/qPFuW9CdJV
Completed engagement questionnaires must be submitted no later than 5:00pm on the 9th February 2026 at 17:00.
Contracting authority
Hertfordshire County Council
- Public Procurement Organisation Number: PWJT-5264-WYMY
Robertson House, Six Hills Way
Stevenage
SG1 2FQ
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
THE PROCUREMENT PARTNERSHIP LIMITED
Summary of their role in this procurement: Supporting HCC throughout the tender process.
- Companies House: 05098402
- Public Procurement Organisation Number: PXYT-5842-WRDY
Suite 1, The Old Granary, Westwick
Cambridge
CB24 3AR
United Kingdom
Email: tenders@tppl.co.uk
Website: http://www.tppl.co.uk
Region: UKH12 - Cambridgeshire CC