Section one: Contracting authority/entity
one.1) Name and addresses
Bield Housing & Care
79 Hopetoun Street
Edinburgh
EH7 4QF
Contact
Hugh Colyer
Telephone
+44 1312734078
Country
United Kingdom
NUTS code
UKM - Scotland
National registration number
SC006878
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services
Reference number
21005
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
This contract was originally procured in 2016 for a 36-month period with a 24-month extension option, originally due to expire on 31 March 2021. It covers the brokerage and provision of Insurance Services for Bield Housing & Care, and the value of the contract was GBP2,300432.72, or an average of GBP460,086.54 per annum.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2016
End date
31 March 2021
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 182-330302
Section five. Award of contract/concession
Contract No
21005
Title
Insurance Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
10 February 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Thistle Insurance Services Ltd
Waltham Road
Maidenhead
SL6 3LW
Telephone
+44 1628586144
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,300,433
Section six. Complementary information
six.3) Additional information
Services now provided by Marsh Limited following their acquisition of Jardine Lloyd Thompson Group plc, who were Thistle Insurance Services Limited's parent company
(SC Ref:649397)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
Glasgow
G5 9TW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Bield Housing & Care
Craighall Business Park, 7 Eagle Street
Glasgow
G4 9XA
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any request for review or request for details to be addressed to Bield Housing & Care in the first instance, within 30 days of the publication of this notice.
six.4.4) Service from which information about the review procedure may be obtained
Bield Housing & Care
Craighall Business Park, 7 Eagle Street
Glasgow
G4 9XA
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
This contract was originally procured in 2016 for a 36-month period with a 24-month extension option, originally due to expire on 31 March 2021. It covers the brokerage and provision of Insurance Services for Bield Housing & Care, and was originally of an average yearly value of GBP460,086.54. This modification would add another 12 months to the period of the contract.
Due to the impossibility of running a procurement exercise, this extension was directly negotiated with the incumbent provider.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£326,814.79
seven.1.7) Name and address of the contractor/concessionaire
Marsh Limited
Ground Floor West, 300 TVP2, Thames Valley Park Drive
Reading
RG6 1PT
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract was originally procured in 2016 for a 36-month period with a 24-month extension option, originally due to expire on 31 March 2021. It covers the brokerage and provision of Insurance Services for Bield Housing & Care, and was originally valued at GBP2,300,433. This modification would add another 12 months to the period of the contract, for an additional GBP326,815.
This contract will be retendered during this extension period, starting in July 2021, as per PIN 2021/S 000-006635.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
There was a delay in appointing the new Procurement Manager due to longer than anticipated notice periods in previous employment, which meant there was not sufficient time to conduct the required tender exercise. This was compounded by uncertainties surrounding Brexit and the impact of CoVID on working practices.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,300,432.72
Total contract value after the modifications
Value excluding VAT: £2,627,247.51