Section one: Contracting authority
one.1) Name and addresses
Somerset Council
County Hall
Taunton
TA1 4DY
Contact
Mr Iain Copeland
Telephone
+44 0
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
https://www.supplyingthesouthwest.org.uk
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.1) Name and addresses
Bath & North East Somerset Council
Guildhall, High Street, Bath
Bath
BA1 5AW
Country
United Kingdom
NUTS code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
one.1) Name and addresses
Bournemouth, Christchurch & Poole Council
Town Hall
Bouremouth
BH2 6DY
Country
United Kingdom
NUTS code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
https://www.bcpcouncil.gov.uk/Home.aspx
one.1) Name and addresses
Bristol City Council
P O Box 3176
Bristol
BS3 9FS
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
one.1) Name and addresses
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom
NUTS code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk/
one.1) Name and addresses
North Somerset Council
Town Hall, Walliscote Grove Road
Weston-super-Mare
BS23 1UJ
Country
United Kingdom
NUTS code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
https://www.n-somerset.gov.uk/
one.1) Name and addresses
South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Library Management System (LMS) for the LibrariesWest Consortium (Re-Procurement)
Reference number
DN646963
two.1.2) Main CPV code
- 79995000 - Library management services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Library Management System (LMS) for the LibrariesWest Consortium. The Contracting Authorities are looking for a LMS including (but not restricted to) acquisitions, cataloguing, circulation, public interfaces, reporting, system management, and integration with third party systems. This is the re-procurement due to not being able to award following the original tender process.
Please note, the estimated value of this contract does not include any optional extras which may be implemented during the contract term or additional Authorities that may join the consortium. The
maximum contract value has been estimated as £4,799,999
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,540,519.86
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
This Contract is being procured by Somerset County Council on behalf of organisations within the Libraries West Consortium which currently consists of:
• Bath & North East Somerset Council
• Bournemouth, Christchurch & Poole Council
• Bristol City Council
• Dorset Council
• North Somerset Council
• Somerset County Council
• South Gloucestershire Council
During the term of the Contract, the organisations within the Libraries West Consortium, and therefore the eligible users of this Contract, may change.
This procurement is being carried out by the Authority on behalf of all authorities within the LibrariesWest Consortium and any other named authorities listed here at the time of Contract commencement. For avoidance of doubt the authorities named below will not be joining at the Contract commencement date but will be eligible to do so at any time during the lifetime of the Contract.
• Libraries Unlimited
• Plymouth City Council
• Swindon Council
• Wiltshire Council
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 55
Quality criterion - Name: Social Value / Weighting: 5
Cost criterion - Name: Total Contract Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003834
Section five. Award of contract
Title
Provision of Library Management System (LMS) for the LibrariesWest Consortium (Re-Procurement)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 February 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Axiell ALM Ltd
100 Avebury Boulevard
Milton Keyes
MK9 1FH
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,540,519.86
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinet.gov.uk
Country
United Kingdom