Section one: Contracting authority
one.1) Name and addresses
Cambridge City Council
Cambridge City Council, Guildhall
Cambridge
CB2 3QJ
Contact
Miss Amy Kenny
Telephone
+44 7718664779
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procontract.due-north.com/Advert/Index?advertId=9e654191-c843-ec11-810e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=9e654191-c843-ec11-810e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cambridge City Council – Planned Maintenance
Reference number
DN581841
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Cambridge City Council owns and manages a portfolio of around 7200 houses, over 1090 leases, 1800 garages, administration offices, community centres, other operational buildings, and a mixed portfolio of over 120 commercial properties, many of which are multi let office buildings, industrial units and shops.
The purpose of the service is to maintain Council assets in such condition that they achieve the Council’s objectives. The guiding principles are:
• Maintaining buildings to a standard that compares favourably with that of other providers.
• Ensuring buildings comply with relevant regulatory requirements, including Decent Homes and HHSRS requirements.
• Developing partnering relationship within the supply chain
• Seeking ways to improve value for money and reduce expenditure on responsive maintenance.
The Council has an annual approved programme of planned work for its housing stock and other asset types which are delivered using 2 Planned Maintenance Contracts. The current “Internal Planned Maintenance Contract” period expires in November 2022 and the Council is seeking to replace this service.
The full scope of the services for this contract (Internal Planned Maintenance Contract) includes the inspection, refurbishment, installation, repair or renewal as appropriate of:
• Kitchens, bathrooms, showers
• Internal finishes
• External Wall Insulation
• Central heating/boilers/ASHP/MVHR and renewable energy systems to domestic and non-domestic premises
• Electrical works and services; including solar photovoltaic panels
• Mechanical and electrical installations and servicing including lifts, fire alarm and fire protections systems, air conditioning, emergency call systems, automatic doors, access control systems
• Works to address damp in properties
• Electrical testing
• Disability adaptations and improvements
• Asbestos removal
• Improvement works to internal and external communal areas; including fire protection and balconies
• Structural works and repairs
• Refurbishment projects
• Small new build projects and building extensions
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 70331000 - Residential property services
- 70333000 - Housing services
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Cambridge City Council owns and manages a portfolio of around 7200 houses, over 1090 leases, 1800 garages, administration offices, community centres, other operational buildings, and a mixed portfolio of over 120 commercial properties, many of which are multi let office buildings, industrial units and shops.
The purpose of the service is to maintain Council assets in such condition that they achieve the Council’s objectives. The guiding principles are:
• Maintaining buildings to a standard that compares favourably with that of other providers.
• Ensuring buildings comply with relevant regulatory requirements, including Decent Homes and HHSRS requirements.
• Developing partnering relationship within the supply chain
• Seeking ways to improve value for money and reduce expenditure on responsive maintenance.
The Council has an annual approved programme of planned work for its housing stock and other asset types which are delivered using 2 Planned Maintenance Contracts. The current “Internal Planned Maintenance Contract” period expires in November 2022 and the Council is seeking to replace this service.
The full scope of the services for this contract (Internal Planned Maintenance Contract) includes the inspection, refurbishment, installation, repair or renewal as appropriate of:
• Kitchens, bathrooms, showers
• Internal finishes
• External Wall Insulation
• Central heating/boilers/ASHP/MVHR and renewable energy systems to domestic and non-domestic premises
• Electrical works and services; including solar photovoltaic panels
• Mechanical and electrical installations and servicing including lifts, fire alarm and fire protections systems, air conditioning, emergency call systems, automatic doors, access control systems
• Works to address damp in properties
• Electrical testing
• Disability adaptations and improvements
• Asbestos removal
• Improvement works to internal and external communal areas; including fire protection and balconies
• Structural works and repairs
• Refurbishment projects
• Small new build projects and building extensions
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is initially for 5 years with the option to extend up to 8 years (3 x one-year extensions).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom