- Scope of the procurement
- Lot 1. Electrical Daytime Responsive Repairs
- Lot 2. Jonery Daytime Responsive Repairs
- Lot 3. Plumbing Daytime Responsive Repairs
- Lot 4. Roofing Repairs and Minor Works subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
- Lot 5. Groundworks and Fencing subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
- Lot 6. General Builder Services including Damp Proofing and Painting/Decoration subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
- Lot 7. Void Property Works subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
Section one: Contracting authority
one.1) Name and addresses
Clyde Valley Group
50 Scott Street
Motherwell
ML1 1PN
Contact
Robert Pollock
robert.pollock@clydevalley.org.uk
Telephone
+44 1698268855
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from another address:
A.D.A Construction Consultants
Pavilion 3, St James Business Park, Linwood Road
Paisley
PA3 3BB
Contact
Alan Shanks
Telephone
+44 1418160184
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Clyde Valley Group - Future Tender Opportunity for Multi-Lot Construction Services and Works
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Clyde Valley Group are seeking to consult with prospective bidding Contractor’s in relation to an upcoming opportunity for new multi-Lot Responsive Repairs, Roofing Repairs, Groundworks & Fencing, General Builder Services and Void Property Works Contracts to existing housing and flatted properties throughout North Lanarkshire, South Lanarkshire and East Dunbartonshire. The contracts may also include requirements for an out of hours call handling and emergency repairs make safe services.
Clyde Valley Group owns and manages around 4,600 properties throughout North Lanarkshire, South Lanarkshire and East Dunbartonshire. Clyde Valley Group also provide a factoring service to approximately 3,000 homeowners which includes a Responsive Repairs service to common areas and common parts.
Clyde Valley Group’s existing contract for Responsive Repairs and Void Property Works is due to complete on 31st July 2024.
Clyde Valley Group are considering a different approach to deliver their Responsive Repairs Service and Void Property Works after expiry of their existing Contract and are seeking feedback from prospective bidding Contractor’s through this Prior Information Notice. It is proposed that the existing service will be expanded to include new separate Lot’s for Roofing Repairs & Minor Works, Groundworks & Fencing, and General Builder Services including damp proofing & painting/decoration.
Feedback is sought on an anonymous basis through the Public Contracts Scotland Question and Answer function within the Prior Information Notice. The closing time/date to provide feedback is 12noon on Monday 18th March 2024.
The above information, and all other information stated within this Prior Information Notice, is provisional for the purpose of advertising the upcoming procurement and engaging with prospective bidders only. Clyde Valley Group’s requirements and approach to the procurement may vary but will be described within the Contract Notice intended for publication on Monday 25th March 2024.
Clyde Valley Group thank in advance prospective bidders for their interest in this opportunity and their feedback provided in reply to this Prior Information Notice.
Clyde Valley Group will also hold a ‘Meet the Buyer’ prior to publication of the Contract Notice to engage with prospective bidders.
The ‘Meet the Buyer’ Event will be free of charge and shall provide an overview of the requirements and properties, Clyde Valley Group’s aspirations and a summary of the intended procurement process including the procurement programme timetable.
The ‘Meet the Buyer’ Event will be held at 10.00GMT on Thursday 14th March 2024 at the office of Clyde Valley Group, 50 Scott Street, Motherwell, ML1 1PN.
To record your interest in the ‘Meet the Buyer’ Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon GMT on Wednesday 13th March 2024.
Places at the ‘Meet the Buyer’ Event will be allocated on a first come first served basis and further information on the ‘Meet the Buyer’ schedule will be issued to registered delegates in advance of the Event.
In the event of over-subscription to the ‘Meet the Buyer’ Event we may restrict attendance to a single delegate per organisation.
Bidders are also advised that in the scenario of over subscription Clyde Valley Group may change the Event location to a larger venue which will be advised to delegates in advance of 14th March.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Electrical Daytime Responsive Repairs
Lot No
1
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
Jonery Daytime Responsive Repairs
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 45421000 - Joinery work
- 44220000 - Builders' joinery
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
Plumbing Daytime Responsive Repairs
Lot No
3
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
Roofing Repairs and Minor Works subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
Lot No
4
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 44112400 - Roof
- 44220000 - Builders' joinery
- 44112500 - Roofing materials
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
Groundworks and Fencing subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
Lot No
5
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 34928220 - Fencing components
- 45340000 - Fencing, railing and safety equipment installation work
- 45342000 - Erection of fencing
- 45221210 - Covered or partially-covered excavations
- 45232450 - Drainage construction works
- 45232452 - Drainage works
- 44113100 - Paving materials
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
General Builder Services including Damp Proofing and Painting/Decoration subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
Lot No
6
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 44220000 - Builders' joinery
- 44230000 - Builders' carpentry
- 45261420 - Waterproofing work
- 44111400 - Paints and wallcoverings
- 44800000 - Paints, varnishes and mastics
- 45451000 - Decoration work
- 45421000 - Joinery work
- 45262500 - Masonry and bricklaying work
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.2) Description
two.2.1) Title
Void Property Works subdivided into North Lanarkshire/East Dunbartonshire and South Lanarkshire Lot's
Lot No
7
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 45421000 - Joinery work
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 44115200 - Plumbing and heating materials
- 45330000 - Plumbing and sanitary works
- 39141400 - Fitted kitchens
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM95 - South Lanarkshire
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
North Lanarkshire, South Lanarkshire and East Dunbartonshire
two.2.4) Description of the procurement
The proposed procurement route is single stage tendering and all organisations registering an interest in the Contract Notice may submit a bid. It is intended that the procurement will be undertaken in accordance with Regulations 28 (Open Procedure) and 47 (Division of Contracts into Lots) of the Public Contracts (Scotland) Regulations 2015
two.2.14) Additional information
The specific Lot's stated within this Prior Information Notice are provisional and will be defined within the Contract Notice.
two.3) Estimated date of publication of contract notice
25 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Feedback is sought from prospective bidding Contractor’s on Clyde Valley Group’s intended approach to the upcoming procurement, which is anticipated to require new Multi-Lot Contract’s being established on the following basis;
1. Separate Lots for Electrical, Joinery and Plumbing Daytime Responsive Repair Services covering all geographical areas of Clyde Valley Group’s properties;
2. Roofing Repairs and Minor Works subdivided into separate Lot’s for North Lanarkshire/East Dunbartonshire properties and South Lanarkshire properties;
3. Groundworks and Fencing subdivided into separate Lot’s for North Lanarkshire/East Dunbartonshire properties and South Lanarkshire properties;
4. General Builder services including Damp Proofing & Painting/Decoration subdivided into separate Lot’s for North Lanarkshire/East Dunbartonshire properties and South Lanarkshire properties;
5. Void Property Works subdivided into separate Lot’s for North Lanarkshire/East Dunbartonshire properties and South Lanarkshire properties;
6. The Contractor's appointed to Lot 1, Lot 2 and Lot 3 will also be required to provide an Out of Hours Emergency Make Safe or Complete Responsive Repairs Service;
7. An initial Two-Year Contract duration for each Lot commencing on 1st August 2024 with the option to extend each Contract by three further years in twelve-month increments;
8. The tender pricing model for each Lot will be based upon a limited number of Schedule of Rates (SORs) from the M3NHF SORs;
9. Clyde Valley Group intend to utilise the limited number SORs stated within the tender documents only during each Contract and any services or works required by Clyde Valley Group that are not covered by the SORs described within the tender documents will be valued on a transparent open book time and materials basis.
10. Contractor’s bidding for any Lot will not be held to the default rates within the M3NHF SORs and bidding Contractor’s will have complete commercial freedom to submit prices with their tenders that they consider appropriate;
11. The form of contract will be the NHF Form of Contract 2023;
12. Only the medium description M3 Schedule of Rates will be issued with Contract Notice and Clyde Valley Group will not utilise the long descriptions of the M3 Schedule of Rates during any Contract;
13. Clyde Valley Group do not intend to use NHF’s Responsive v8 Volume 1(d) Specification during any Contract;
14. An IT Interface will be required for Lot 1, Lot 2 and Lot 3 and Clyde Valley Group will define their IT Interface requirements within the tender documentation. Clyde Valley Group may develop and introduce an IT portal during the term of any Contract which Contractor’s for Lot's 4-7 will be required to adopt and contribute information to the IT portal;
15. Asbestos Surveys, Asbestos Management and Asbestos Works will not form part of any Lot and will be undertaken by other Contractors.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759620.
(SC Ref:759620)