Section one: Contracting authority
one.1) Name and addresses
Milton Keynes University Hospital NHS Foundation Trust
Standing Way, Eaglestone
Milton Keynes
MK6 5LD
Contact
mark kevlin
Telephone
+44 1223617341
Country
United Kingdom
Region code
UKJ12 - Milton Keynes
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Medical Equipment Managed Maintenance Service
Reference number
C337577
two.1.2) Main CPV code
- 50421000 - Repair and maintenance services of medical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a Managed Service for medical equipment, including repair, maintenance, support and asset management for main and satellite sites.
two.1.5) Estimated total value
Value excluding VAT: £17,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 51410000 - Installation services of medical equipment
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
MILTON KEYNES UNIVERSITY HOSPITAL NHS FOUNDATION TRUST
Standing Way,
Eaglestone,
Milton Keynes
MK65LD
two.2.4) Description of the procurement
Milton Keynes University Hospital NHS Foundation Trust is seeking a service delivery partner for the Medical Equipment Managed Maintenance Service.
The Contractor will be responsible for managing all the Medical Equipment and other Trust owned community and satellite site based medical equipment, according to the guidelines laid out in MHRA Managing Medical Devices January 2021, relevant Trusts Medical Devices/Equipment Management Policies and in accordance with the specification set out below.
The service provided will include a core hours on-site presence and a 7x24x365 remote presence for emergencies, which may require an engineer to attend site within the callout SLA defined below.
Trust medical equipment will require service to a comprehensive level, including all spare parts and a planned preventative maintenance programme. All medical equipment may require ‘other services’ i.e. callout, repair service and battery changes on RFID tags in line with the PPM schedule (in house and third party), Electrical Safety testing to be included. The core accessories e.g. NIBP cuffs are supplied by Medical Equipment Library (MEL).
The frequency and type of planned preventive maintenance must be specified within the offer, in line with the manufacturer’s instructions and should take into account the expected usage and the environment in which it is to be used, in line with MHRA guidance. As Assets are accepted and disposed of the Asset register will be continually updated by the Contractor.
The contractor will assist the Trust in reducing the environmental impact of medical equipment and provide a positive impact towards net zero.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £17,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Contract awarded will have a duration of five (5) years with the option to extend by a period of three (3) years and then by a further two (2) years for a maximum period of ten (10) Years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 September 2025
four.2.7) Conditions for opening of tenders
Date
21 February 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust
Victoria House, Camlife, Cambridge Road
Fulbourn
CB21 5XA
Country
United Kingdom