Section one: Contracting authority
one.1) Name and addresses
New College Lanarkshire
1 Enterprise Way, Motherwell Campus
Motherwell
ML1 2TX
Contact
Lauren Millar
Telephone
+44 3005558080
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.nclanarkshire.ac.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00461
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Fire Alarm Maintenance
Reference number
NCL-25-003
two.1.2) Main CPV code
- 79711000 - Alarm-monitoring services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority is seeking a Contractor(s) for Provision of Fire Alarm Maintenance, including Maintenance, Monitoring and Repairs. This exercise will allow us to achieve best value for money in the supply of a fire alarm systems maintenance contract for the College.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 31625000 - Burglar and fire alarms
- 79711000 - Alarm-monitoring services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
Motherwell, Coatbridge and Cumbernauld
two.2.4) Description of the procurement
The College is seeking a Contractor(s) for the Provision of Fire Alarm Systems Maintenance. The scope for this contract will cover planned preventative maintenance (PPM) and reactive call outs for all fire detection and alarm systems, as well as emergency voice communication systems. This contract will cover all New College Lanarkshire campuses, including Kirkintilloch, Cumbernauld, Coatbridge and Motherwell.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery - Planned Preventative Maintenance / Weighting: 20
Quality criterion - Name: Service Delivery - Reactive Call Outs / Weighting: 15
Quality criterion - Name: Service Delivery - Implementation and Management Approach / Weighting: 10
Quality criterion - Name: Key Personnel / Weighting: 6
Quality criterion - Name: Responsible Procurement - Health and Safety / Weighting: 5
Quality criterion - Name: Responsible Procurement - Community Benefits / Weighting: 2
Quality criterion - Name: Responsible Procurement - Fair Work Practises / Weighting: 2
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Agreement for a further x24 months subject to satisfactory performance and continued Authority requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Question 4A.1 Please complete the questions on relevant professional or trade registers. This information will be used to assess the Tenderer is enrolled in the relevant professional membership or trade register. A fail will result in elimination from the procurement exercise.
Tenderers must confirm they are registered with the BAFE Fire Safety Register, or an equivalent body.
Contractors under this agreement must also either hold, or willing to obtain (within 3 month of award date) accredited with CHAS to the minimum level of CHAS Standard. More information on this accreditation can be found within Section 2 - Specification of Requirements.
Pass = The Tenderer has provided all relevant professional or trade register documentation and has demonstrated required membership or willing to obtain membership, where applicable.
Fail = The Tenderer has not provided the required relevant professional or trade register documentation or has provided the information, but this does not correctly demonstrate the sufficient professional membership or trade register, or willingness to obtain membership, as required.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Question 4B.6 of the SPD.
Please complete the questions on financial accounts and supporting information. Successful Tenderer’s will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in elimination from the procurement exercise.
Question 4B.5 of the SPD.
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below.
Question 4B.5.1b Employers Liability – 5,000,000 GBP
Question 4B.5.2 Other Insurances
Product and Public Liability – 5,000,000 GBP
A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can be met. All Insurance requirements are minimum standards and are mandatory. A fail will result in elimination of the procurement exercise.
Minimum level(s) of standards possibly required
Pass = The Tenderer has provided all financial accounts and supporting information requirements and has demonstrated satisfactory economic and financial standing.
Fail = The Tenderer has not provided the required financial accounts and supporting information or has provided the information but has not demonstrated satisfactory economic and financial standing.
Pass = The Tenderer has the relevant Insurance in place with evidence of an Insurance Certificate or the Tenderer has committed to obtaining the required insurance with evidence of a brokers letter.
Fail = The Tenderer does not have the relevant insurance requirements in place and cannot commit to obtaining the relevant insurance OR the Tenderer has stated they have the relevant insurance in place or can obtain it but is unable to provide evidence to demonstrate this.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Question 4C.1.2 of the SPD.
Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as described.
Question 4C.4 of the SPD.
Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below:
Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of:
a) their standard payment terms
b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance.
Question 4C.7 of the SPD.
Tenderers will be required to confirm that they will employ environmental management measures as follows:
Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:
- a completed copy of the Tenderer ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions.
For tenderers information, an example blank ‘relevant contract’ Climate Change Plan Template has been provided.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award.
This question is for information only however it is mandatory that you provide a response.
Question 4C.10 of the SPD.
Please provide details of the proportion (i.e., percentage) of the contract that you intend to sub-contract.
Tenderers are required to confirm whether they intend to sub-contract or not and, if so, for what proportion of the contract.
This information must be provided with your tender submission as an attachment.
Minimum level(s) of standards possibly required
Pass = The Tenderer provided 2 examples of relevant experience in the last three years.
Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not relevant.
Pass = Tenderer has confirmed that they have access to the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain and will be in a position to provide evidence when requested of a) their standard payment terms and b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If unable to confirm, an improvement plan signed by their director which improves payment performance is provided.
Fail = Tenderer has been unable to confirm a) above and has not provided b) above, when requested.
Pass = The Bidder has provided a completed copy of their Bidder Climate Change Plan (or equivalent), when requested.
Fail = The Bidder has not provided a completed copy of their Climate Chain Action Plan (or equivalent), when requested.
Pass = Tenderer has confirmed whether it intends to subcontract or not and if so, details of proportion of contract sub-contracted are provided.
Fail = Tenderer has failed to answer the question.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: April 2027, or April 2028.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28538. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please demonstrate your organisations approach to delivering community benefits or achieving social value through this Agreement, for example, by providing training opportunities, apprenticeships, subcontractor opportunities or investment in the local community. Your response should refer (but not be limited) to the following areas detailed in;
SECTION 3 - TENDER QUESTIONS AND EVALUATION CRITERIA, Technical Question - Responsible Procurement - Community Benefits (2%).
(SC Ref:790170)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
Country
United Kingdom