Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rob Allan
Telephone
+44 1904328214
Country
United Kingdom
Region code
UKE21 - York
UK Register of Learning Providers (UKPRN number)
10007167
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/york/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Automatic Door Servicing, Maintenance and Reactive Repairs
Reference number
UY PROC 1075
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus.
The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44221230 - Sliding doors
- 44221240 - Garage doors
- 44221300 - Gates
- 44221310 - Access gates
- 44221400 - Shutters
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
York - University of York Heslington and Kings Manor Campus Sites.
two.2.4) Description of the procurement
The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer.
Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age.
The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider
For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: https://in-tendhost.co.uk/york/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract shall be awarded for a period of 24 months commencing on the 1st August 2025. There will then be an extension period of up to 36 months available, taking the total available contract term to 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Open tender pack (Invitation to tender) contains a Selection Questionnaire. Tenderers are required to achieve a pass score for the Selection Questionnaire as a minimum. Tenders which fail to achieve a pass score for their Selection Questionnaire (B1) response shall be set aside and excluded from further evaluation. Please refer to the full tender documents available to download from In-Tend.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:01pm
Place
Electronically - In-Tend portal.
Information about authorised persons and opening procedure
Tenders shall be managed and opened by University of York procurement office team members.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Full tender documents are available at: https://in-tendhost.co.uk/york/aspx/Home
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of York
Heslington
York
YO105DD
Telephone
+44 1904320000
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A2LL
Telephone
+44 2079476000
Country
United Kingdom