Scope
Reference
prj_911
Description
The Barbican Centre is refurbishing its main theatre over the period of February 2026 to May 2026 and is seeking to replace its tungsten production lighting system with more energy efficient LED production light systems during this time.
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
This is a supply only contract. The delivery of the lights for the main theatre is required within 8 weeks from when the purchase order is raised and those for the pit theatre (e.g. small moving profile lights) are required within 10 weeks from when the purchase order is raised to align with the period of refurbishment and the production schedule of the theatre.
The estimated contract value given at sections 31 and 32 is for the supply of the Theatre LED Lights. The estimated total value is £620,000 excluding VAT.
Total value (estimated)
- £620,000 excluding VAT
- £744,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 10 June 2026
- 2 months, 10 days
Main procurement category
Goods
CPV classifications
- 31500000 - Lighting equipment and electric lamps
Contract locations
- UKI31 - Camden and City of London
Submission
Enquiry deadline
13 February 2026, 11:59pm
Tender submission deadline
23 February 2026, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Response | Price | 70% |
| Technical Questions | Quality | 15% |
| Responsible Procurement Questions | Quality | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The City has not conducted any Preliminary Market Engagement prior to the issuing of the Tender Notice, as the Barbican Theatre Lighting team is experienced and has a clear understanding on the specifications of lights needed to meet theatre productions. The team are well qualified to specify the technical requirements on these lights.
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Telephone: 020 7606 3030
Email: CityProc.Operations@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government