Section one: Contracting authority
one.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
donna.barker@pembrokeshire.gov.uk
Telephone
+44 1437775905
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Canvassing and Electoral Registration Printing
Reference number
PROC/2122/099
two.1.2) Main CPV code
- 79520000 - Reprographic services
two.1.3) Type of contract
Services
two.1.4) Short description
Pembrokeshire County Council is looking for an experienced company to handle all our canvassing election printing.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22000000 - Printed matter and related products
- 22450000 - Security-type printed matter
- 22458000 - Bespoke printed matter
- 22821000 - Electoral forms
- 19212310 - Canvas items
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
two.2.4) Description of the procurement
The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher forms, household notification letters and associated printing (“printing material”).
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 15
Quality criterion - Name: Quality Check / Weighting: 10
Quality criterion - Name: Design / Weighting: 7
Quality criterion - Name: Capacity / Weighting: 7
Quality criterion - Name: Business Continuity / Weighting: 7
Quality criterion - Name: Welsh Language / Weighting: 7
Quality criterion - Name: Distribution / Weighting: 7
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 month extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 April 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 April 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119498
(WA Ref:119498)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom