Section one: Contracting authority
one.1) Name and addresses
Norwich City Council
City Hall
NORWICH
NR21NH
Contact
Procurement team
Country
United Kingdom
NUTS code
UKH15 - Norwich and East Norfolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.norwich.gov.uk/site/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Postal collection and delivery services
Reference number
NRW/20446
two.1.2) Main CPV code
- 64112000 - Postal services related to letters
two.1.3) Type of contract
Services
two.1.4) Short description
Collection and Delivery of Letters, Large Letters and Parcels
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £350,000
two.2) Description
two.2.2) Additional CPV code(s)
- 64113000 - Postal services related to parcels
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
City of Norwich
two.2.4) Description of the procurement
The council has a need for the delivery and collection of postal services for all non-electronic written correspondence.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term is for 3 years with an option to extend for a further 1 + 1 years (to 2029)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Call-off from an existing framework with Crown Commercial Services as per information supplied. The framework itself was published in the Official Journal of the European Union or the Find a Tender service and an award notice was issued for the succesful suppliers. Is a fully compliant framework the council can call-off from for above and below threshold procurements.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
NRW/20446
Title
Postal collection and delivery services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 January 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Royal Mail Group Limited
185 Farringdon Road
London
EC1A 1AA
Country
United Kingdom
NUTS code
- UKI - London
Companies House
04138203
Internet address
https://www.royalmail.com/business/shipping/ways-pay/online-business-account
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £350,000
Total value of the contract/lot: £350,000
Section six. Complementary information
six.3) Additional information
Contract has been procured via Lot 2 (Delivery and Collection of Letters, Large Letters and Parcels within UK) of the Postal Services & Solutions framework (RM6280) with CCS (Crown Commercial Services) matches the council's requirements. It is a collaboration with two other public sector procurement organisations; ESPO and YPO (Yorkshire Purchasing Organisation).
A benchmarking exercise was carried out with all 6 suppliers on the Lot before a call-off award was made.
six.4) Procedures for review
six.4.1) Review body
Norwich City Council
Norwich
Country
United Kingdom