Section one: Contracting authority/entity
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Contact
Richard Leake
Telephone
+44 1633656656
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Supply and Distribution of Alcoholic & Associated Beverages
Reference number
NPS-FOOD-0084-18
two.1.2) Main CPV code
- 24322500 - Alcohol
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15910000 - Distilled alcoholic beverages
- 15961000 - Beer
- 15961100 - Lager
- 15941000 - Cider
- 15940000 - Cider and other fruit wines
- 15930000 - Wines
- 15911100 - Spirits
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Multiple sites across Wales.
two.2.4) Description of the procurement at the time of conclusion of the contract:
The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers
Organisations value for money and added value in the goods and associated services being provided. In order to do this, the requirements
have been split into four (4) separate lots.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 098-223238
Section five. Award of contract/concession
Contract No
NPS-FOOD-0084-18
Title
Framework Agreement for the Supply and Distribution of Alcoholic & Associated Beverages
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 September 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Molson Coors
137 High Street
Burton Upon Trent
DE141JZ
Telephone
+44 7734547686
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Chapple & Jenkins
Station Road, Kingswood
Bristol
BS154NR
Telephone
+44 1179721100
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,000,000
Section six. Complementary information
six.3) Additional information
(WA Ref:118893)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 24322500 - Alcohol
seven.1.2) Additional CPV code(s)
- 15910000 - Distilled alcoholic beverages
- 15961000 - Beer
- 15961100 - Lager
- 15941000 - Cider
- 15940000 - Cider and other fruit wines
- 15930000 - Wines
- 15911100 - Spirits
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
Multiple sites across Wales
seven.1.4) Description of the procurement:
The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers
Organisations value for money and added value in the goods and associated services being provided. In order to do this, the requirements
have been split into four (4) separate lots.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£4,000,000
seven.1.7) Name and address of the contractor/concessionaire
Molson Coors
137 High Street
Burton Upon Trent
DE141JZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Chapple & Jenkins
Station Road, Kingswood
Bristol
BS154NR
Telephone
+44 1179721100
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The National Procurement Service (NPS Wales) novated control of this framework agreement to Newport City Council in December of 2021 during the Covid19 pandemic.
Since the Covid19 pandemic began, the framework agreement has not been fully utilised by its participating members mainly due to the large periods of time where hospitality venues were prohibited from opening throughout the course of the pandemic, and when they were allowed to open, there were restrictions on the number of customers allowed into venues.
The reduction in usage has therefore had a detrimental impact on the supply chain and made it extremely difficult to predict the future requirements of the framework Agreement.
Due to current market conditions, the Council and framework participants have taken the decision to extend the framework agreement for a period of up to 24 months. It is envisaged that the extension period will allow the market time to stablise prior to undertaking a new collaborative tender process for this provision. If it is found that the market stabilises sooner then the group may take the decision to undertake a new tender exercise earlier.
The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods to the same sites as per the origianl award.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Covid19 Pandemic has been an unprecedented time for the Council, framework participants and the supply chain and its effects have forced considerable change and unpredictability for all concerned. Events such as lockdowns, releasing of restrictions, the opening and closing of venues have all created uncertainty and fluctuations in the market. This means that until the market fully stabilises, that it is difficult for the Council and framework participants to fully predict its requirements moving forward and therefore for suppliers to price and tender accordingly.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £4,000,000
Total contract value after the modifications
Value excluding VAT: £4,000,000