Section one: Contracting authority
one.1) Name and addresses
The University of Sheffield
Arts Tower
Sheffield
S10 2TN
Contact
Procurement Team
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sheffield
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffield
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffield
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
3667/AMRC/CK/23 Catering Services Contract
Reference number
3667/AMRC/CK/23
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
3667/AMRC/CK/23 Catering Services ContractThe University of Sheffield wishes to invite tenders for a Catering Service Contract on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire.Scope of RequirementThe AMRC has a requirement for the provision of hospitality to suit a range of requirements from hot and cold refreshments, breakfasts, cakes, pastries, sandwich lunches, finger buffets and canapes. The occasions range from departmental meetings, external visits and celebrations. The expectation is that each hospitality business can provide an extensive range of hot and cold drinks and food, with options available to meet the needs of customers with specific dietary and lifestyle choices. In addition, it is important that each company can provide this choice within a varied budget from economy through to luxury or bespoke options. (Numbers to cater – up to 100 – 200 for larger events.
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 55520000 - Catering services
- 55523000 - Catering services for other enterprises or other institutions
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
- UKE3 - South Yorkshire
Main site or place of performance
AMRC. Catcliffe, Rotherham
two.2.4) Description of the procurement
The AMRC has a requirement for the provision of hospitality to suit a range of requirements from hot and cold refreshments, breakfasts, cakes, pastries, sandwich lunches, finger buffets and canapes. The occasions range from departmental meetings, external visits and celebrations. The expectation is that each hospitality business can provide an extensive range of hot and cold drinks and food, with options available to meet the needs of customers with specific dietary and lifestyle choices. In addition, it is important that each company can provide this choice within a varied budget from economy through to luxury or bespoke options. (Numbers to cater – up to 100 – 200 for larger events. Some buffets may only be for 2 people, so delivery is still required)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2028
This contract is subject to renewal
Yes
Description of renewals
Renewed per annum from 1st June 2023 to 31st May 2024 with an option to extend for a further 3 years in annual increments (subject to performance) thereafter (maximum 4 years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 April 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
7 Rolls Building Fetter Lane
London
EC4 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum 10 day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek a further debriefing before the contract is entered into. If an appeal regarding the award of contract cannot be resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action should be brought promptly (generally within 30 days).