Scope
Reference
GMC2189
Description
By March 2026, we will hold approx. 34,000 cubic ft or 950 cubic metres of boxed paper records indexed at file and box level. We are currently working on a reconsolidation retention and disposal project and each month we request approx. 450 items at file or box level and return approximately 150 items, there are also approx 20 new boxes per month. We currently have a requirement to destroy approximately 500 boxes of box level material each year, this will reduce over time.
Storage conditions must ensure the ongoing preservation, security and accessibility of the material, while supporting sustainable and environmentally responsible practices.
Although the GMC also has offices in London, Belfast, Cardiff and Edinburgh, all storage, deliveries and collections under this contract will relate solely to our Manchester Office. We either scan or courier requested material to our other offices due to low request volumes.
Contract 1. Off Site Document Storage
Supplier
Contract value
- £312,500 excluding VAT
- £375,000 including VAT
Above the relevant threshold
Award decision date
22 January 2026
Date assessment summaries were sent to tenderers
22 January 2026
Standstill period
- End: 4 February 2026
- 8 working days
Earliest date the contract will be signed
5 February 2026
Contract dates (estimated)
- 8 March 2026 to 7 March 2029
- Possible extension to 8 March 2030
- 4 years, 1 day
Description of possible extension:
Based on service delivery
Main procurement category
Services
CPV classifications
- 79131000 - Documentation services
Contract locations
- UK - United Kingdom
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Offsite Archive Storage & Integrated Services (UK) Ltd
- Public Procurement Organisation Number: PCZG-4168-XBRX
West 3 Atlantic Avenue
Stanford-le-hope
SS17 9ER
United Kingdom
Email: abutcher@oasisgroup.com
Region: UKH32 - Thurrock
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Off Site Document Storage
Contracting authority
General Medical Council (GMC)
- Public Procurement Organisation Number: PXLD-1125-PGBY
3 Hardman Street
Manchester
M3 3AW
United Kingdom
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government