Opportunity

Dynamic Purchasing System (DPS) for Flying Start Childcare placements

  • Torfaen County Borough Council

F02: Contract notice

Notice reference: 2024/S 000-006570

Published 29 February 2024, 3:59pm



Section one: Contracting authority

one.1) Name and addresses

Torfaen County Borough Council

Civic Centre, Pontypool

Torfaen

NP4 6YB

Contact

Emma Treadgold

Email

emma.treadgold@torfaen.gov.uk

Telephone

+44 1633647360

Country

United Kingdom

NUTS code

UKL16 - Gwent Valleys

Internet address(es)

Main address

https://www.torfaen.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Dynamic Purchasing System (DPS) for Flying Start Childcare placements

Reference number

T.4544

two.1.2) Main CPV code

  • 85312110 - Child daycare services

two.1.3) Type of contract

Services

two.1.4) Short description

Creation of a Dynamic Purchasing System (DPS) for Flying Start Childcare placements

Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.

The Council reserves:-

1. the right to withdraw this contract notice and opportunity advertised at any time

2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.

All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.

Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise

two.1.5) Estimated total value

Value excluding VAT: £1,500,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 85312100 - Daycare services
  • 80100000 - Primary education services
  • 80110000 - Pre-school education services

two.2.3) Place of performance

NUTS codes
  • UKL16 - Gwent Valleys

two.2.4) Description of the procurement

The Council is to establish a high quality and cost-effective Dynamic Purchasing System (DPS) under the Light Touch Regime of the Public Contract Regulations 2015. The mechanism of the DPS allows new settings the ability to join at any time during the period of the DPS, as set out in this document.

All communication for this process will be conducted via the Council’s e-tendering portal-Proactis Plaza https://supplierlive.proactisp2p.com/Account/Login. It is the Service Providers responsibility to ensure their contact details within the Council’s e-tendering portal-Proactis Plaza are accurate. If you have any questions or require any clarifications these must be submitted via the ‘Messaging’ function within the portal as soon as possible and in any case received no later than seven (7) days before the due date of Applications. Any questions received after this date may not be answered.

The Council reserves:-

1. the right to withdraw this contract notice and opportunity advertised at any time

2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.

All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.

Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

With the option to extend for up to a further period of forty-eight (48) months.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

List and brief description of selection criteria

As stated in the Dynamic Purchasing Documentation

three.1.3) Technical and professional ability

List and brief description of selection criteria

As stated in the Dynamic Purchasing Documentation


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

1 April 2024

Local time

12:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

31 March 2028

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

(WA Ref:139528)

six.4) Procedures for review

six.4.1) Review body

The High Court

Royal Courts Of Justice, The Strand

London

WC2A 2LL

Country

United Kingdom