Section one: Contracting authority/entity
one.1) Name and addresses
DEPARTMENT OF FINANCE
Department Of Finance
BANGOR
BT197NA
Contact
Donna Williams
Donna.Williams@finance-ni.gov.uk
Telephone
+44 2890816414
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Accounting Services Programme (ASP)
Reference number
S/9946/03
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Accounting Services Programme ("ASP") is complex large scale contract which migrated all Northern Ireland Government Departments, the Northern Ireland Office, the Public Prosecution Service, a non-ministerial Department and a number of their Agencies and other bodies ; to a common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
This modification will extend the existing contract for an initial period of 36 months with potential to extend for a further period of up to 24 months.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £26,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
This is a contract modification , extending the contract term of the current Accounting Services Programme contract. The estimated value is 26 million GBP and this will be the maximum expenditure under the modification. This contract extension is required to ensure continuity of services whilst this complex, transformational project is competitively tendered. The Accounting Services Programme ("ASP") migrated all of the Northern Ireland Government Departments , the Northern Ireland Office , the Public Prosecution Service and a number of their Agencies and other Bodies to the common accounting system. The contract covers, inter alia, the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
two.2.11) Information about options
Options: Yes
Description of options
The period of the modification / extension is three years with the potential to extend for a further period of up to 24 months. Given the complexity of this contract , these options are for contingency only ; for example if there is a delay in the implementation or transition to the new solution.
two.2.14) Additional information
This is a modification of the current contract to ensure continuity of essential services whilst the new competitive process is undertaken.The estimated value is 26 million GBP and this will the maximum expenditure under the modification, 50% of the original contract value.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
The Interg8 Programme (formerly the Central Government Transformation Programme) is working towards procuring follow on arrangements for the Department's current Finance and HR/Payroll Shared Services, provided to all
Account NI and HR Connect's current customers. This modification to extend the contract is to 'plug the gap' until delivery of the Interg8 solution. There is no option to do nothing nor have a break in service given the criticality, scale and complexity of the services delivered.
The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72.
This contract is being modified in accordance with Regulation 72(1) (b); whereby additional services "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.
The limitations imposed by Regulation 72(1) (b) include that the 50% of the value of the original contract shall apply to the value of each modification. The expenditure of the contract will be closely monitored to ensure strict adherence to the regulatory financial cap and will not exceed 50%.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2004/S 005-004446
Section five. Award of contract/concession
Contract No
S/9946/03
Title
Accounting Services Programme (ASP)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 March 2006
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
British Telecommunication plc
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £52,000,000
Total value of the contract/lot/concession: £127,374,000
Section six. Complementary information
six.3) Additional information
The Integr8 programme (formerly the Central Government Transformation Programme) is working towards procuring follow-on arrangements for the Department's current Finance and HR/Payroll shared services, provided to all of Account NI and HR Connect's current customers. This modification to extend the contract is to 'plug the gap' until delivery of the replacement contract, the Interg8 solution. There is no option to do nothing nor have a break in service given the criticality, scale and complexity of the services delivered.
The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72.
This contract is being modified in accordance with Regulation 72(1) (b); whereby additional services "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable for economic or technical and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.
The limitations imposed by Regulation 72(1) (b) include that the 50% of the value of the original contract shall apply to the value of each modification. The value of this modification will not exceed the 50% cap.
six.4) Procedures for review
six.4.1) Review body
Construction and Procurement Delivery
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
There is no review body for mediation procedures in Northern Ireland.
This modification is governed by the Public Contract Regulations 2015 (as amended) and provides for Economic Operators who have suffered or who risk suffering loss or damage as a consequence of an alleged breach of duty owned in accordance with Regulation 91 to start proceedings in the High Court.
A standstill period of a minimum 10 calendar days will commence upon publication of this notice. This provides transparency and time to challenge the required decision before the modification is progressed and the extended contract is entered into.
Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the Economic Operator first knew or ought to have known that grounds for starting the proceedings had arisen.( A court may extend the time to 3 months where the court considers that there is a good reason for doing so).