Section one: Contracting authority/entity
one.1) Name and addresses
Office of the Surrey Police and Crime Commissioner
Surrey Police, Mount Browne, Sandy Lane
Guildford
GU3 1HG
Contact
Paige Ward
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
https://www.surrey-pcc.gov.uk/contact-us/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30091
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service
Reference number
JPS1403
two.1.2) Main CPV code
- 50118100 - Breakdown and recovery services for cars
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) is leading on a four year collaborative framework for a Vehicle Recovery and Disposal Managed Service in conjunction with the Police and Crime Commissioner for Sussex. This framework will be available to a number of other public sector organisations who may wish to utilise the framework.
This tender is for a single Managing Agent to provide a managed framework whereby all Contract Participants will have a single point of contact to request in respect of vehicles in accordance with current and proposed regulations:
• recovery, storage and eventual disposal (by centralised disposal agent)
• disposal (by centralised disposal agent) of vehicles recovered through another provision to that Contract Participant
Contract start date will be 1st February 2024, for a period of 4 years with no extension options. Expiry date will be 31st January 2028.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 February 2024
End date
31 January 2028
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-000892
Section five. Award of contract/concession
Contract No
1
Title
Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 November 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Automobile Association Developments Limited
Basingstoke
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £20,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Police and Crime Commissioner for Surrey
Guildford
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50118100 - Breakdown and recovery services for cars
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) is leading on a four year collaborative framework for a Vehicle Recovery and Disposal Managed Service in conjunction with the Police and Crime Commissioner for Sussex. This framework will be available to a number of other public sector organisations who may wish to utilise the framework.
This framework is for a single Managing Agent to provide a managed framework whereby all Contract Participants will have a single point of contact to request in respect of vehicles in accordance with current and proposed regulations:
• recovery, storage and eventual disposal (by centralised disposal agent)
• disposal (by centralised disposal agent) of vehicles recovered through another provision to that Contract Participant
Contract start date is be 1st February 2024, for a period of 4 years with no extension options. Expiry date will be 31st January 2028.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 February 2024
End date
31 January 2028
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£20,000,000
seven.1.7) Name and address of the contractor/concessionaire
Automobile Association Developments Limited
Basingstoke
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Original award notice stated total framework value as being £2,000,000 when this should have been £20,000,000
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The award notice was posted with an error in the value with it being posted as £2,000,000 instead of £20,000,000 due to missing one of the 0's
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,000,000
Total contract value after the modifications
Value excluding VAT: £20,000,000