Section one: Contracting authority
one.1) Name and addresses
Lincolnshire County Council
County Offices, Newland
Lincoln
LN1 1YL
Contact
Mr Michael Hunt
michael.hunt2@lincolnshire.gov.uk
Telephone
+44 1522555321
Country
United Kingdom
Region code
UKF3 - Lincolnshire
Internet address(es)
Main address
https://www.lincolnshire.gov.uk
Buyer's address
https://www.lincolnshire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply of Tyre Management and Maintenance Services.
Reference number
DN764193
two.1.2) Main CPV code
- 34350000 - Tyres for heavy/light-duty vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
This procurement covers Fleet Tyre Maintenance Services for six councils, with each council awarded as an individual lot. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.1.5) Estimated total value
Value excluding VAT: £2,275,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination between 1 and 6 Lots
two.2) Description
two.2.1) Title
East Lindsey District Council
Lot No
1
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of East Lindsey District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £523,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West Lindsey District Council
Lot No
2
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of West Lindsey District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £265,300
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North Kesteven District Council
Lot No
3
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of North Kesteven District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £319,260
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Kesteven Council
Lot No
4
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of South Kesteven District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £625,700
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Boston Borough Council
Lot No
5
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of Boston Borough Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £193,260
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Holland District Council
Lot No
6
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
two.2.4) Description of the procurement
This Lot covers Fleet Tyre Maintenance Services within the boundaries of South Holland District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.
The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £348,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract may be extended by a further 24 months at 12 month intervals
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2025
Local time
12:30pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 March 2025
Local time
12:30pm
Place
Through the e-sourcing portal Pro Contract
Information about authorised persons and opening procedure
Michael Hunt - Senior Commercial and Procurement Officer, Lincolnshire County Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2 A 2LL
Country
United Kingdom