Section one: Contracting authority
one.1) Name and addresses
NHS DERBY AND DERBYSHIRE INTEGRATED CARE BOARD
The Council House, First Floor, Corporation Street
Derby
DE12FS
Contact
Kathryn Brown
Country
United Kingdom
Region code
UKF11 - Derby
NHS Organisation Data Service
QJ2
Internet address(es)
Main address
https://www.joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
Buyer's address
https://www.joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
All Age Continuing Care Assessment, Review, Case Management and Brokerage Service 2025-2026 (including Adult CHC; Funded Nursing Care; Fast Track; Children and Young People Continuing Care; S117 and Joint Funded and Case Management service for identified cohorts).
Reference number
DDICB_MLCSU_202526_Contract
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR). This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.
The service case manages and reviews patients funded by the ICB to ensure patient safety, effectiveness and both clinical and financial benefit; this includes the negotiation and establishment of Personal Health Budgets (PHBs) where appropriate and where guided, and adherence to the ICB's governance and sign off processes. The service is also required to deliver a brokerage service for care packages using a mixture of established provider frameworks and spot purchase providers, whilst supporting patient choice and personalisation agenda.
Partnership and system working is an essential part of this service when assessing patients to determine eligibility, agreeing care package costings, undertaking MDT reviews, settling disputes with stakeholders, escalating quality concerns, supporting hospital discharges, and managing relationships with providers such as community healthcare trusts, acute trusts, Local Authorities, domiciliary homecare agencies, care homes and supported living providers.
The service is solution focused and requires delivery via a multi-agency pathway to achieve a range of Key Performance Indicators, utilising a sufficient diverse skill mix to meet the required caseload activity and management team to facilitate service improvements, leadership and accountability.
The service will perform effectively and timely in order to manage the average caseload (review) and referral numbers outlined below in order to meet the national Quality Premium targets and data submissions to NHS England/Improvement, local quality indicators, and high standard of expectation by the ICB.
The ICB has made this award under urgent circumstances to mitigate disruption to the existing service and impact on staff and patient care, whilst it mobilises its commissioning intentions to in-house the service from 01st January 2026. The urgency has been in response to unforeseen delays in approving the commissioning intentions at a national level, which was anticipated to align with the contract end date of the 31st March 2025. An urgent award has been put in place with the incumbent provider to ensure continuity of provision during this transition period of in-housing the service to the ICB. A 9-month Award has been offered to support the mobilisation of these services within the ICB and support an exit plan to the in-housed service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,133,360
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
- UKF12 - East Derbyshire
- UKF13 - South and West Derbyshire
Main site or place of performance
Across Derby and Derbyshire
two.2.4) Description of the procurement
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR). This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.
The service case manages and reviews patients funded by the ICB to ensure patient safety, effectiveness and both clinical and financial benefit; this includes the negotiation and establishment of Personal Health Budgets (PHBs) where appropriate and where guided, and adherence to the ICB's governance and sign off processes. The service also delivers a brokerage service for care packages using a mixture of established provider frameworks and spot purchase providers, whilst supporting patient choice and personalisation agenda.
The ICB has made this award under urgent circumstances to mitigate disruption to the existing service and impact on staff and patient care, whilst it mobilises its commissioning intentions to in-house the service from 01st January 2026. The urgency has been in response to unforeseen delays in approving the commissioning intentions at a national level, which was anticipated to align with the contract end date of the 31st March 2025. An urgent award has been put in place with the incumbent provider to ensure continuity of provision during this transition period of in-housing the service to the ICB. A 9-month Award has been offered to support the mobilisation of these services within the ICB and support an exit plan to the in-housed service.
The total value of this award for a period of 9 months (from 01st April 2025 to 31st December 2025) is £4,133,360. This Award has been made to ensure continuity of provision, whilst the ICB in-houses the service, from 01st January 2026.
two.2.5) Award criteria
Cost criterion - Name: To address immediate risks to safety and quality of care / Weighting: 100%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR). This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.
Re-award of contract to the incumbent provider.
The reason for the urgency was not foreseeable or attributable to the ICB as the delay to in-housing of services has been as a result of national level decisions, which Commissioners cannot control.
The time and resource required to undertake a compliant PSR open process is disproportionate to the term of the contract as it is only for 9 months to support the in-housing of service to the ICB and would likely pose a risk to patient safety if these services did not continue from 01st April 2025.
Decision made by DDICB Executive team on 05th February 2025. No conflict of interest declared.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DDICB_MLCSU_202526_Contract
Title
All Age Continuing Care Assessment, Review, Case Management and Brokerage Service 2025-2026
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 December 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Midlands and Lancashire Commissioning Support Unit
2nd Floor East, Bennett House, Town Road, Hanley
Stoke on Trent
ST1 2QB
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
NHS Organisation Data Service
0CX
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,133,360
Total value of the contract/lot: £4,133,360
Section six. Complementary information
six.3) Additional information
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR). This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.
Re-award of contract to the incumbent provider.
The reason for the urgency was not foreseeable or attributable to the ICB as the delay to in-housing of services has been as a result of national level decisions, which Commissioners cannot control.
The time and resource required to undertake a compliant PSR open process is disproportionate to the term of the contract as it is only for 9 months to support the in-housing of service to the ICB and would likely pose a risk to patient safety if these services did not continue from 01st April 2025.
Decision made by DDICB Executive Team on 05th February 2025.
No conflicts of interest declared.
six.4) Procedures for review
six.4.1) Review body
NHS Derby and Derbyshire ICB
The Council House, First Floor, Corporation Street
Derby
DE1 2FS
Country
United Kingdom