Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
Contact
Food, Communities and Technology Procurement Team
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
376F_22 Library Stock
Reference number
376F_22 (ProContract internal Ref. DN554020)
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
ESPO intends to renew its existing framework covering the supply of library stock materials. The resulting framework will feature multiple suppliers, and will include categories of print books such as, adult and children's fiction and non-fiction books and reference material. Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £75,000,000
two.2) Description
two.2.1) Title
Lot 1 - Adult Stock
Lot No
1
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include the following stock categories:
• Adult fiction
• Adult non-fiction
• Reference
Suppliers will be expected to be able to provide stock from within all of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Children's Stock
Lot No
2
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include the following stock categories:
• Children's fiction
• Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Combined Children's and Adult Stock
Lot No
3
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include the following stock categories:
• Adult fiction
• Adult non-fiction
• Reference
• Children's fiction
• Children's non-fiction
Suppliers will be expected to be able to provide stock from within both of the above categories.
Stock will generally be required to be supplied 'serviced', i.e. complete with stock labels, date stamps, RFID tags, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 30
Price - Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025887
Section five. Award of contract
Lot No
1
Title
Lot 1 - Adult Stock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
Country
Australia
NUTS code
- AU - Australia
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £41,250,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Children's Stock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
Country
Australia
NUTS code
- AU - Australia
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £26,250,000
Section five. Award of contract
Lot No
3
Title
Lot 3 - Combined Children's and Adult Stock
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Askews and Holts Library Services Ltd
218-222 North Road
Preston, Lancashire, PR1 1SY
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A .T. Little & Sons Ltd T/A Browns Books
22-28 George Street
Kingston upon Hull, North Yorkshire, HU1 3AP
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
James Bennett Pty Limited
Unit 3, 114 Old Pittwater Road
Brookvale, NSW, Australia, 2100
Country
Australia
NUTS code
- AU - Australia
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham, B5 6RJ
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ryefield Investments Limited
175 Pield Heath Road
Uxbridge, Middlesex, UB8 3NL
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section six. Complementary information
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.