Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Ministry of Defence, Walnut 2B, Abbeywood
Bristol
BS34 8JH
Contact
Airborne Equipment PDS SCO - Lee Robles
desc17csae-commercial@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Airborne Equipment PDS Support with Equipment and Spares
two.1.2) Main CPV code
- 50600000 - Repair and maintenance services of security and defence materials
two.1.3) Type of contract
Services
two.1.4) Short description
The C-17 Command Support and Airborne Equipment Delivery Team (C17CSAE DT) as part of the UK Ministry of Defence (MOD) has a requirement to procure the through-life support for in-service Airborne Forces Equipment (AFE) and Airborne Delivery Equipment (ADE) parachute systems. This shall also include the procurement of capital spares, their components & ancillaries, and for technical advice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £3,000,000 / Highest offer: £10,000,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 39523000 - Parachutes
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
The C-17 Command Support and Airborne Equipment Delivery Team (C17CSAE DT) as part of the UK Ministry of Defence (MOD) has a requirement to procure the through-life support for in-service Airborne Forces Equipment (AFE) and Airborne Delivery Equipment (ADE) parachute systems. This shall also include the procurement of capital spares, their components & ancillaries, and for technical advice.
It is intended to award a new contract up to the value of £10M with IrvinGQ Limited. It is intended this contract be let for two years with an option to extend for two separate periods of one year. A breakdown of contract value is as follows:
Contract year 1 and 2 £6M; plus
Contract option year 1 £2M; plus
Contract option year 2 £2M.
It has been determined that this contract can be placed using the Negotiated Procedure Without Prior Publication of a Contract Notice in accordance with Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (DSPCR 2011) for technical reasons due to IrvinGQ Limited being the sole Design Organisation (DO), and/or Original Equipment Manufacturer and sole distributor of items approved by the relevant system Coordinating Design Organisations, for the ADE, AFE systems. As such they are deemed by the respective Type Airworthiness Authorities (TAAs) and Engineering Authorities (EAs) to be the only Design Organisation Approval Scheme (DAOS) approved supplier that meets the Safety and Airworthiness requirements to provide and maintain the AE systems.
IrvinGQ Limited also holds the specific know-how, tools and proprietary information, in the form of the drawings setting out the design and engineering of the systems. This information is unavailable to other economic operators and the Authority does not have access to the drawing sets IrvinGQ Limited produced and uses to manufacture the equipment. Other providers would therefore be unable to replicate the systems, or items to support the systems, with certainty or provide the requisite safety assurances. It is considered that awarding a contract to any other organisation would present an unacceptable safety and airworthiness risk.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
In this contract there is two twelve (2 x 12) month options.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
Explanation:
It has been determined that this contract can be placed using the Negotiated Procedure Without Prior Publication of a Contract Notice in accordance with Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (DSPCR 2011) for technical reasons due to IrvinGQ Limited being the sole Design Organisation (DO), and/or Original Equipment Manufacturer and sole distributor of items approved by the relevant system Coordinating Design Organisations, for the ADE, AFE systems. As such they are deemed by the respective Type Airworthiness Authorities (TAAs) and Engineering Authorities (EAs) to be the only Design Organisation Approval Scheme (DAOS) approved supplier that meets the Safety and Airworthiness requirements to provide and maintain the AE systems.
IrvinGQ Limited also holds the specific know-how, tools and proprietary information, in the form of the drawings setting out the design and engineering of the systems. This information is unavailable to other economic operators and the Authority does not have access to the drawing sets IrvinGQ Limited produced and uses to manufacture the equipment. Other providers would therefore be unable to replicate the systems, or items to support the systems, with certainty or provide the requisite safety assurances. It is considered that awarding a contract to any other organisation would present an unacceptable safety and airworthiness risk.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
C17CSAE/706732450
Title
AE PDS Support and Spares Contract
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
IrvinGQ Limited
IrvinGQ
Llangeinor, Bridgend
CF32 8PL
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £3,000,000 / Highest offer: £10,000,000 taken into consideration
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
C17CSAE AE Commercial Team
Walnut 2B
Bristol
BS34 8JH
DESC17CSAE-Commercial@mod.gov.uk
Country
United Kingdom