Scope
Reference
MPN-10331
Description
Lot 1 - Catering Services and Lot 2 - Cleaning Services
Tanfield School is currently out to tender for the provision of a full daily catering and cleaning service.
The school is a secondary academy based in Tanfield and part of Eden Learning Trust.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is:
Catering - 05 April 2026
Cleaning - 31 May 2026
Lot 1 - Catering Services
The services at the school are outsourced.
The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of morning breaks and full lunch service for each school day.
The catering facilities at the school include 2 dining halls both with servery's and take place over two sittings.
Across the school there are currently 692 pupils on roll for the academic year 2024/25. Of this figure, 235 pupils are entitled to Free School Meals.
TUPE is expected to apply, details of which can be found in the tender documentation. No members of the catering team are part of the Local Government Pension Scheme.
The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.
The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
Lot 2 - Cleaning Services
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
One member of the cleaning team is a member of the Local Government Pension Scheme, and all details are in the tender documentation.
Lot LOT-0001. Catering Services
Description
The services at the school are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of morning breaks and full lunch service for each school day.The catering facilities at the school include 2 dining halls both with servery's and take place over two sittings.Across the school there are currently 692 pupils on roll for the academic year 2024/25. Of this figure, 235 pupils are entitled to Free School Meals.TUPE is expected to apply, details of which can be found in the tender documentation. No members of the catering team are part of the Local Government Pension Scheme.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
Lot LOT-0002. Cleaning Services
Description
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.One member of the cleaning team is a member of the Local Government Pension Scheme, and all details are in the tender documentation.
Contract 1. Tanfield School - Catering Services
Lots
Lot LOT-0001. Catering Services
Supplier
Contract value
- £1,496,895 excluding VAT
- £1,796,274 including VAT
Above the relevant threshold
Award decision date
22 January 2026
Date assessment summaries were sent to tenderers
23 January 2026
Earliest date the contract will be signed
25 March 2026
Contract dates (estimated)
- 5 April 2026 to 4 April 2029
- Possible extension to 4 April 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the two optional extension periods of 12 months each.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months each meaning a maximum contract length of five years.
CPV classifications
- 55524000 - School catering services
Contract 2. Tanfield School - Cleaning Services
Lots
Lot LOT-0002. Cleaning Services
Supplier
Contract value
- £777,062.43 excluding VAT
- £932,474.92 including VAT
Above the relevant threshold
Award decision date
22 January 2026
Date assessment summaries were sent to tenderers
23 January 2026
Earliest date the contract will be signed
25 March 2026
Contract dates (estimated)
- 31 May 2026 to 30 May 2029
- Possible extension to 30 May 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the two optional extension periods of 12 months each.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months each meaning a maximum contract length of five years.
CPV classifications
- 90919300 - School cleaning services
Information about tenders
Lot LOT-0001. Catering Services
- 4 tenders received
- 4 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot LOT-0002. Cleaning Services
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Suppliers
Compass Contract Services (UK) Ltd
- Companies House: 02114954
Parklands Court, 24 Parklands Rubery
Birmingham
B45 9PZ
United Kingdom
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Tanfield School - Catering Services
Polopre United Kingdom Limited
- Companies House: 13394684
6, 4 High Street
Gravesend
DA11 9HB
United Kingdom
Email: info@cleanethics.co.uk
Website: https://cleanethics.co.uk/
Region: UKJ43 - Kent Thames Gateway
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Tanfield School - Cleaning Services
Contracting authority
EDEN LEARNING TRUST
- Companies House: 10980753
Ferryhill School
Ferryhill
DL17 8RW
United Kingdom
Contact name: Maria Robinson
Telephone: +441256467107
Email: Tenders@minervapcs.com
Website: https://www.tanfieldschool.co.uk/
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy managing the tender process for Tanfield School part of Eden Learning Trust
- Companies House: 07144956
117 Devonshire House, Aviary Court
Basingstoke
RG24 8PE
United Kingdom
Contact name: Maria Robinson
Telephone: +441256467107
Email: tenders@minervapcs.com
Website: http://www.minervapcs.com
Region: UKJ37 - North Hampshire