Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Cameron Garland
cameron.garland@edinburgh.gov.uk
Telephone
+44 1315296251
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Telephone
+44 1506281814
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
Telephone
+44 1312707500
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Short Breaks for Disabled Children and Young People who have Complex Care Needs
Reference number
CT2755
two.1.2) Main CPV code
- 85310000 - Social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The service is to provide over night short breaks support for children with Severe Intellectual Disability (ID) and Autism Spectrum Disorder ( ASD).
The children are referred from 4 Local Authorities (East Lothian, Midlothian, West Lothian, City of Edinburgh Council) and range in age from 5-18years. They all have Behavioural Support Plans and there requires to be support and advice given by a Clinical Psychologist to assist in the delivery of the support. It is expected that the staffing ratio of 1 staff to 1 child will be required to support this group of children.
The provider will need to be Care Inspectorate registered, have staff qualified at SVQ level 3 and with an HNC and have a strong management team to support staff working with this cohort of children.
The provider needs to also have a building that can accommodate single rooms for seven children along with appropriate staff facilities. This needs to be approximately within a 35 miles radius from the borders of West and East Lothian.
The building also needs to be adapted to ensure a safe and caring environment for the children – this needs to include windows and doors that are reinforced, secure furniture, a secure garden with appropriate play equipment, space for medical equipment and secure storage of medication.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The service is to provide over night short breaks support for children with Severe Intellectual Disability (ID) and Autism Spectrum Disorder ( ASD). This tender process, and award of an initial 5-year contract (with 5-year extension option) will give the commissioning local authorities and families confidence in the continuity of service. It will also enable the provider to plan for the service on a long-term basis with confidence.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Economic and Financial Standing:
Minimum level(s) of standards required:
- A minimum “general” annual turnover of 1.9M GBP for each of the last two financial years.
- A current ratio of at least 1.20 in each of the last two financial years.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Care Inspectorate registration is required for this contract.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.11) Main features of the award procedure
The Contract will be awarded on the basis of the Most Economically Advantageous Tender with 70% of the overall evaluation score given to quality and 30% of the overall evaluation score given to price (cost:quality ratio).
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 May 2021
Local time
12:00pm
Changed to:
Date
7 May 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The following insurances are required as part of this contract:
(a) public liability insurance with a limit of indemnity of not less than 10,000,000 GBP in relation to any one claim or series of claims;
(b) employer's liability insurance with a limit of indemnity of not less than 5,000,000 GBP or such higher amount as may be in accordance with any legal requirement for the time being in force in relation to any one claim or series of claims;
(c) professional indemnity insurance with a limit of indemnity of not less than 5,000,000 GBP in relation to any one claim or series of claims and shall ensure that all professional consultants or Sub-Contractors involved in the provision of the Services hold and maintain appropriate cover;
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=649071.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not applicable.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Please see attached community benefits guidance document.
(SC Ref:649071)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom