Scope
Reference
CCL_114
Description
Stratford School Academy is a co-educational Secondary Academy located in the London Borough of Newham. The Academy serves up to 1500 students aged 11 to 16 and employs approximately 165 teaching and support staff across its two sites. The current contract is with Purgo Supply Services and is part of an over-arching FM contract.
The Academy is tendering its cleaning services for both sites and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year.
The contract is scheduled to commence on 1st August 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Academy's satisfaction and agreement on budgets and service levels. Some of the cleaning staff may have LGPS pension schemes and either having ABS in a London Borough, or the ability to achieve ABS status, will be essential for bidders.
The estimated turnover for the three-year contract is in the region of £700,000.
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
Total value (estimated)
- £550,000 excluding VAT
- £660,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Extensions are based on performance and mutual agreement.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI4 - Inner London - East
Submission
Enquiry deadline
24 February 2026, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
24 February 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 June 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | All details of the award criteria are shown in the ITT Document |
Price |
Weighting description
All details of the award criteria are shown in the ITT Document
Other information
Payment terms
As specified by Crown Commercial
Description of risks to contract performance
No risks identified
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure is detailed in the ITT documents. A two stage process is being used, with an initial PSQ shortlisting stage and final ITT stage.
Contracting authority
STRATFORD SCHOOL ACADEMY
- Companies House: 07710532
Stratford School Academy
London
E7 9PR
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the college.
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Region: UKJ46 - West Kent