Tender

South Midlands Pathology - LIMS Solution Contract

  • University Hospitals of Coventry and Warwickshire NHS Trust
  • Worcestershire Acute Hospitals NHS Trust
  • Wye Valley NHS Trust

F02: Contract notice

Notice identifier: 2023/S 000-006371

Procurement identifier (OCID): ocds-h6vhtk-03ae2f

Published 3 March 2023, 5:07pm



Section one: Contracting authority

one.1) Name and addresses

University Hospitals of Coventry and Warwickshire NHS Trust

University Hospital, Clifford Bridge Road

Coventry

CV2 2DX

Email

connor.smith@htepg.com

Telephone

+44 08458875000

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://healthtrusteurope.bravosolution.co.uk

one.1) Name and addresses

Worcestershire Acute Hospitals NHS Trust

Worcestershire Royal Hospital, Charles Hastings Way

Worcester

WR5 1DD

Email

connor.smith@htepg.com

Country

United Kingdom

Region code

UKG1 - Herefordshire, Worcestershire and Warwickshire

Internet address(es)

Main address

http://www.worcsacute.nhs.uk

one.1) Name and addresses

Wye Valley NHS Trust

The County Hospital, Union Walk

Hereford

HR1 2ER

Email

connor.smith@htepg.com

Country

United Kingdom

Region code

UKG11 - Herefordshire, County of

Internet address(es)

Main address

http://www.wyevalley.nhs.uk

one.2) Information about joint procurement

The contract involves joint procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://healthtrusteurope.bravosolution.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://healthtrusteurope.bravosolution.co.uk/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

South Midlands Pathology - LIMS Solution Contract

two.1.2) Main CPV code

  • 48814400 - Clinical information system

two.1.3) Type of contract

Supplies

two.1.4) Short description

UHCW are seeking to award a contract on behalf of; South Midlands Pathology Network (Coventry and Warwickshire Pathology Services - Hosted by UHCW (including George Eliot Hospital NHS Trust and South Warwickshire NHS Foundation Trust), Wye Valley NHS Trust & Worcestershire Acute NHS Trust) ("SMP") for the provision of a Laboratory Information Management System ("LIMS"). The scope of this contract includes the provision of a Laboratory Information Management System (“LIMS”), including installation, configuration and hosting (cloud or on-premises), across the SMP Network covering the core disciplines and sub-disciplines - e.g. Clinical Biochemistry, Immunology, Haematology, Coagulation, Blood Transfusion, Microbiology, Molecular Biology, Cellular Pathology, Virology, Anatomical Surgical Training Centre, Tissue Bank, Phlebotomy, Serology, Cytology, Post-Mortem and Point of Care - which can be grouped under locally definable headings e.g. Blood Sciences. Due to the scale of this contract, SMP would be looking to form a partnership with the winning Bidder with an emphasis on innovation and a forward look for the Network as a whole.

two.1.5) Estimated total value

Value excluding VAT: £20,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 85111800 - Pathology services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

UHCW are seeking to award a contract on behalf of; South Midlands Pathology Network (Coventry and Warwickshire Pathology Services - Hosted by UHCW (including George Eliot Hospital NHS Trust and South Warwickshire NHS Foundation Trust), Wye Valley NHS Trust & Worcestershire Acute NHS Trust) ("SMP") for the provision of a Laboratory Information Management System ("LIMS"). The scope of this contract includes the provision of a Laboratory Information Management System (“LIMS”), including installation, configuration and hosting (cloud or on-premises), across the SMP Network covering the core disciplines and sub-disciplines - e.g. Clinical Biochemistry, Immunology, Haematology, Coagulation, Blood Transfusion, Microbiology, Molecular Biology, Cellular Pathology, Virology, Anatomical Surgical Training Centre, Tissue Bank, Phlebotomy, Serology, Cytology, Post-Mortem and Point of Care - which can be grouped under locally definable headings e.g. Blood Sciences. Due to the scale of this contract, SMP would be looking to form a partnership with the winning Bidder with an emphasis on innovation and a forward look for the Network as a whole.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £20,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

For up to a further 7 years with the contract periods to be agreed between the Contracting Authority and the Successful Tenderer.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8

Objective criteria for choosing the limited number of candidates:

As set out in the SQ Guidance documenation

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

four.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

4 April 2023

Local time

1:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

1 May 2023

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 18 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic invoicing will be accepted

six.3) Additional information

TERMS AND CONDITIONS / ACTIVITY BASED INCOME (ABI).The terms and conditions of this Framework Agreement and any resulting Call-Off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.

SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATION

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk. Login to the portal with username/password. Click the ITTs Open to All Suppliers link. These are the ITTs open to any registered supplier. Click on the relevant ITT to access the content. Click the Express Interest button at the top of the page. This will move the ITT into your My ITTs page. You can access any attachments by clicking Buyer Attachments in the ITT Details box. Follow the onscreen instructions to complete the ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk.

six.4) Procedures for review

six.4.1) Review body

Legal Department, HealthTrust Europe

19 George Road

Birmingham

B15 1NU

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Legal Department, HealthTrust Europe

19 George Road

Birmingham

B15 1NU

Country

United Kingdom