Section one: Contracting authority/entity
one.1) Name and addresses
Crown Estate Scotland
Quartermile Two, 2nd Floor, 2 Lister Square
Edinburgh
EH3 9GL
Contact
Maurice McTeague, Procurement Manager
maurice.mcteague@crownestatescotland.com
Telephone
+44 1314607657
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://crownestatescotland.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444
one.4) Type of the contracting authority
Other type
Public Corporateion
one.5) Main activity
Other activity
Property
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Services and Support for ScotWind Leasing Application Review (Amendment)
Reference number
CES\2021\0201A
two.1.2) Main CPV code
- 79419000 - Evaluation consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary ex ante transparency (VEAT) notice. Crown Estate Scotland awarded a contract in December 2019 for support during the leasing process for offshore wind projects (ScotWind Leasing).
This voluntary ex ante transparency note is to advise of the intention to amend the contract to reflect the intended position that the contract related to the assessment of all applications as opposed to a specific or capped number. This does not therefore amount to a material change.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £628,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79419000 - Evaluation consultancy services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
This is a voluntary ex ante transparency (VEAT) notice. Crown Estate Scotland awarded a contract in December 2019 for support during the leasing process for offshore wind projects (ScotWind Leasing). The process includes receiving a number of applications for sites and making an evaluation of them. Crown Estate Scotland appointed Ove Arup to work with our in-house team in:
- Preparing evaluation systems and processes; and
- providing a team of reviewers to assist by undertaking the evaluation of applications.
The contract award notices specified a value which was based on the assessment of the number of applications it anticipated that it may receive based on its knowledge of the market and also information from historic leasing rounds. The procurement exercise was conducted on the basis that there were a number of external dependencies which could not be accurately determined at the time including that the timing of the exercise was dependent on the publication of the Sectoral Marine Plan and the expected number of registrations. It is anticipated that the number of the applications is likely to be higher than that estimated when submitting the contract award notice and the timing of the opening of the application window and publication of key supporting information has been delayed. The contract scope had highlighted a number of these uncertainties but now needs to be updated to reflect the current position.
This voluntary ex ante transparency note is to advise of the intention to amend the contract to reflect the intended position that the contract related to the assessment of all applications as opposed to a specific or capped number. This does not therefore amount to a material change as (i) the modification does not change the character of the contract (ii) it does not introduce new conditions which were not part of the original process (iii) it does not change the balance of in favour of the contractor in a way which was not envisaged by the original documents and (iv) it does not extend the scope considerably on the basis that the scope had originally envisaged that these services would be provided by the stated supplier.
Contract end date has been initially extended to 31/03/2022 due to external delays.
Number of lease applications that will be received is unknown. A nominal figure to ascertain an indicative contract value has been used, however this will likely change. The expected value of the contract is now 628 000.00 GBP which was determined following a review of the elements required to properly score the potential applications, the processes and work required to undertake the development of the process, the time required to score the applications and the nominal number of expected applications.
two.2.11) Information about options
Options: Yes
Description of options
Contract duration to be extended initially to 31/03/2022 with options to extend up to 3 months if required in increments of 1 month if any further delays encountered. Final value of the contract will be determined by the number of applications received. The requirement will be regularly reviewed to ensure this is still the most appropriate route to market and in line with strategic plans.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This voluntary ex ante transparency note is to amend the contract to reflect the intended position that the contract related to the assessment of all applications as opposed to a specific or capped number. This does not amount to a material change as (i) the modification does not change the character of the contract (ii) it does not introduce new conditions which were not part of the original process (iii) it does not change the balance of in favour of the contractor in a way which was not envisaged by the original documents and (iv) it does not extend the scope considerably on the basis that the scope had originally envisaged that these services would be provided by the stated supplier.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CES\2021\0201A
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 February 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ove Arup and Partners Ltd
13Fitzroy Street
London
W1T 4BQ
Telephone
+44 1212133602
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £628,000
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=644029.
(SC Ref:644029)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom