Scope
Reference
PRO/2025/85
Description
Across the BBC 100s of projects & programmes costing £100s of millions are underway concurrently. To effectively manage people and investment capital, risk, maintain alignment with strategy and optimise return on investment, active portfolio management is required. This requires visibility of plans, spend, risks and issues at portfolio level (e.g. BBC Critical Projects Portfolio or Technology and Media Operations Portfolio) as well as more detailed views of these factors at project and programme level. The information needs to ‘nest’ in such a way as the detailed project/programme view informs the portfolio overview. Currently, project & portfolio management in the BBC relies on multiple distinct tools.
The BBC is seeking a common PPM (Project & Portfolio Management) Tool to enable it to build on the introduction of BBC Align – the BBC’s standard project management processes and facilitate this overall Portfolio view. By adopting a centralised, scalable software platform that can be used by all projects, programmes and portfolios across the corporation, we will be able to have relevant oversight and therefore more effectively manage risk, issues and resource allocations. Integrate with existing systems (i.e. SAP, Jira etc.) is also a requirement. In this way, the BBC will enhance cross-departmental collaboration, track risks and issues at both company and portfolio levels, monitor benefits realisation and return on investment, as well as ensuring strategic alignment for key initiatives, and enabling more effective management of company level transformation changes. The solution may be utilised by all departments delivering projects within BBC Public Service, including the BBC Transformation Office, Technology & Media Operations, Product Group (for selected projects), Content, News, Nations, CCOG and HR.
Contract 1
Supplier
Contract value
- £650,000 excluding VAT
- £780,000 including VAT
Above the relevant threshold
Award decision date
23 January 2026
Date assessment summaries were sent to tenderers
23 January 2026
Standstill period
- End: 3 February 2026
- 8 working days
Earliest date the contract will be signed
9 February 2026
Contract dates (estimated)
- 9 February 2026 to 8 February 2030
- Possible extension to 8 February 2031
- 5 years
Description of possible extension:
One possible extension of one (1) year.
Main procurement category
Services
CPV classifications
- 48331000 - Project management software package
- 72212331 - Project management software development services
Contract locations
- UK - United Kingdom
Information about tenders
- 21 tenders received
- 14 tenders assessed in the final stage:
- 12 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 13 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
TMI Systems
- Public Procurement Organisation Number: PLDT-1124-ZRGY
Beechley House, 87 Church Street
Crowthorne
RG45 7AW
United Kingdom
Email: info@vertocloud.co.uk
Website: https://www.vertocloud.co.uk/
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
BBC (British Broadcasting Corporation)
- Public Procurement Organisation Number: PJRB-3233-GTQL
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Email: no_reply@bbc.co.uk
Website: http://www.bbc.co.uk/supplying/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government