Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way
Alfreton
DE55 2DS
Contact
Jonathan Tomalin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://xantive.supplierselect.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://xantive.supplierselect.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Door Entry, Access Control, CCTV and Warden Call Installs and Maintenance
Reference number
EEM0037
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes
and manages a range of framework and DPS agreements. Our membership has now grown to 255 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services,
Government Agencies and Charities. EEM have also established a formal
collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk (https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
EEM are conducting this tender exercise to procure a Door Entry, Access Control, CCTV & Warden Call Installs and Maintenance Framework to replace two existing Frameworks which have expired. The Framework will provide EEM Members with a provision covering the services below:
The Framework will be split into the following workstream Lots:
Lot 1 - Door Entry Install & Maintenance.
Lot 2 - Auto Access including Auto Gates Roller Shutters Install & Maintenance.
Lot 3 - Warden Call Install & Maintenance.
Lot 4 - CCTV Installs & Maintenance.
EEM Ltd on behalf of its members invites you to tender for a place on our Door Entry, Access Control, CCTV & Warden Call Installs and Maintenance Framework. We are looking for suitably accredited and competent contractors to undertake safe and compliant installation or maintenance of each Lot as described above Modernisation and refurbishment works may also be required during the contract period.
The Framework agreement will be for a period of 48 months, running from Monday, 11th July 2022 to 10th July 2026. It is expected that a maximum of 16 Contractors may be appointed onto each lots of the Framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in.
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Door Entry Install and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 32360000 - Intercom equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Includes the design and installation / extension to an existing door entry and access control systems. Lot 1 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 1 of this Framework should be carried out in in line with the NSI code of practice NCP109 or equivalent.
The equipment covered under this lot shall include, but not be restricted to, the following:
Vandal resistant weatherproof keypad proximity reader with speech units
Door entry panels
Audio door entry handsets
Universal lock releases
Electromagnetic maglock and bracket sets
Door release push buttons
Proximity tags
230V / DC power supply unit
Emergency break-glass units
PC proximity controllers
Biometric fingerprint readers
Manufacturer's approved software
Cables and containment
Lot 1 Door Entry & Access Control is split into geographical sublots and EEM reserve the right to appoint up to 8
Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: A) Servicing / Weighting: 15
Cost criterion - Name: B) Servicing Scenario / Weighting: 15
Cost criterion - Name: C) Door Entry and Access Install / Weighting: 10
Cost criterion - Name: D) SOR's / Weighting: 5
Cost criterion - Name: E) Call Out Rates / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £40,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Auto Access Including Auto Gates, Roller Shutters Install and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 34928300 - Safety barriers
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Includes the design and installation / extension to existing gates, barriers, automatic doors, and roller shutters. Lot 2 also covers servicing, repairs and planned preventative maintenance for each of these systems.
All systems installed via Lot 2 of this Framework should be carried out in in line with the Health & Safety Executive guidance provided in their document 'Revision of Standards for Powered Doors, Gates, and Barriers:
The equipment covered under this lot shall include, but not be restricted to, the following:
Sliding doors
Automatic opening doors
Roller shutters
Raise and lower barriers
Powered arms
Sensors
Loops
Hinges / brackets
Fire switches
Fob readers
Controls
Push button maglocks
Operating mechanisms
Manufactures of operating software
Mains powered motors
Carriages
Transformers
Cables and containment
Locks
Hydraulic units
Lot 2 Auto Access, Auto Gates and Shutters is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: A) Servicing / Weighting: 15
Cost criterion - Name: B) Servicing Scenario / Weighting: 15
Cost criterion - Name: C) Servicing Scenario / Weighting: 10
Cost criterion - Name: D) Installs / Weighting: 5
Cost criterion - Name: E) Call Out Rates / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Warden Call Install & Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50330000 - Maintenance services of telecommunications equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Includes the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment.
The equipment covered under this lot shall include, but not be limited to, the following:
Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit.
Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc.
Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre.
Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone.
Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team.
Sensor water - minimises risk of flood going undetected for a long time.
Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings.
Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.
Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation.
Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity.
Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of mind.
Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed.
Pages - call messages direct to members of staff for a rapid response.
Display units - clear displays to relay call messages to staff.
Panels - configured together in a wireless network to provide a radio footprint to cover the building / site.
All work shall be carried out in compliance with the following British Standards or of an equivalent standard.
Lot 3 Warden Call is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: A) SOR's / Weighting: 15
Cost criterion - Name: B) Maintenance / Weighting: 15
Cost criterion - Name: C) Scenario 1 / Weighting: 5
Cost criterion - Name: D) Scenario 2 / Weighting: 5
Cost criterion - Name: E) Call Out Rates / Weighting: 10
two.2.6) Estimated value
Value excluding VAT: £6,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
CCTV Installs and Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 4 covers the design and installation / extension to existing CCTV installations. Lot 4 also covers servicing, repairs and planned preventative maintenance of CCTV systems.
All systems installed via Lot 4 of this Framework must be ONVIF approved CCTV systems that are not ONVIF approved will not be considered for this Framework.
The equipment covered under this lot shall include:
All cameras - monochrome and colour static and fully functional
All cameras, lenses, monitors, camera housings, pan tilt units, telemetry receivers, network video recorders, network switches, transmission of output equipment, cloud recording / transmission equipment
All monitors (LCD and TFT)
All video and digital recording devices
All computer, printers and software components
All equipment associated with the CCTV installation
All IR equipment associated with the CCTV installation
All wiring and containment relating to the CCTV installation
Lot 4 CCTV Systems is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: A) CCTV Maintenance / Weighting: 15
Cost criterion - Name: B) Installation SOR's / Weighting: 15
Cost criterion - Name: C) CCTV Scenario 1 and 2 / Weighting: 10
Cost criterion - Name: D) Cloud Based CCTV Scenario 3 / Weighting: 5
Cost criterion - Name: E) Call Out Rates / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £6,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
as described in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 May 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure,
length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated. This framework is being procured by Efficiency East Midlands
Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partners
consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)
Advantage South West
and SouthEast Consortium
(www.southeastconsortium.org.uk
A full list of current members is available at
www.eem.org.uk (https://www.eem.org.uk)
2) any future member of EEM or our partner consortia and in all cases being an organisation
which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the
ITT documents. To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all
open tenders will be displayed;
4) Select 'EEM0037 Door Entry, Access Control, CCTV and Warden Call Installs and Maintenance from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There
is no obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the
status to submitted. You will only be allowed to submit if every mandatory question
is answered
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom