Section one: Contracting authority/entity
one.1) Name and addresses
Department of Agriculture, Environment and Rural Affairs
Dundonald House, Upper Newtownards Road
BELFAST
BT4 3SB
strategicdelivery.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
APHIS Supplemental Agreement
two.1.2) Main CPV code
- 72500000 - Computer-related services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
AHPIS Supplemental Agreement - The APHIS system is the system used to manage the recording of all farmed animal data relating to the Agri food sector, ensuring the tractability of animals and the recording and storage of all relevant data to protect animal and public health relating to the Agri food sector.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 052-132180
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 March 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
AMT Sybex
The Spirella Building , Bridge Road
Letchworth Garden City
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £6,845,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not have any special review body with responsibility for appeal/.... mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial.. Division,to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72500000 - Computer-related services
seven.1.3) Place of performance
NUTS code
- UKN0 - Northern Ireland
seven.1.4) Description of the procurement:
APHIS Supplemental Agreement - The APHIS system is the system used to manage the recording of all farmed animal data relating to the Agri food sector, ensuring the tractability of animals and the recording and storage of all relevant data to protect animal and public health relating to the Agri food sector.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,845,000
seven.1.7) Name and address of the contractor/concessionaire
AMT Sybex
The Spirella Building , Bridge Road
Letchworth Garden City
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
In 2014 the Contract known as APHIS Supplemental agreement was awarded to AMT Sybex. The total value of the Contract was £6.84M
over a period of 6 years. The Contract is due to expire in June 2021.
The Department of Agriculture, Environment and Rural Affairs (DAERA) requires a further extension of its original contract for an
additional 4 years. This extension is seen as a modification under the
provisions outlined in regulation 72 of the Public Contracts Regulations 2015.
Regulation 72 provides that contracts may be modified without a new procurement procedure in any of a number of cases, including:
“(1) (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the
original procurement, where a change of contractor —
(i) cannot be made for economic or technical reasons such as such as requirements of interchangeability or interoperability with existing
equipment, services or installations procured under the initial procurement, and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority,
(iii) provided that any increase in price does not exceed 50% of the value of the original contract;
In this case, DAERA will seek to rely on the modification provisions of 72(1)(b) as a transfer to a new contractor would be impossible due
to IPR reasons. APHIS requires sufficient cover for maintenance and support to allow it to continue to provide essential services to the
Agri Food sector in Northern Ireland. The APHIS system is extremely complex and its data is considered business critical to the agri-food
sector and mission critical to the delivery of the business of Veterinary Service Animal Health Group within DAERA. The introduction of a
new supplier would undoubtedly cause technical difficulties and issues with a potential liability in terms of maintenance and data integrity.
This modification does not require an increase in contract value
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
DAERA will seek to rely on the modification provisions of 72(1)(b) as a transfer to a new contractor would be impossible due
to IPR reasons. APHIS requires sufficient cover for maintenance and support to allow it to continue to provide essential services to the
Agri Food sector in Northern Ireland. The APHIS system is extremely complex and its data is considered business critical to the agri-food
sector and mission critical to the delivery of the business of Veterinary Service Animal Health Group within DAERA. The introduction of a
new supplier would undoubtedly cause technical difficulties and issues with a potential liability in terms of maintenance and data integrity.
This modification does not require an increase in contract value
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,845,000
Total contract value after the modifications
Value excluding VAT: £6,845,000