Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Contact
Clare Mead
Clare.mead@environment-agency.gov.uk
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Property Flood Resilience Framework
Reference number
32756
two.1.2) Main CPV code
- 45246400 - Flood-prevention works
two.1.3) Type of contract
Works
two.1.4) Short description
This prior information notice relates to pre-tender engagement for a new framework for the provision of services and works relating to
property flood resilience.
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers may only be appointed to Lot 1 or Lot 2
two.2) Description
two.2.1) Title
Lot1 - for Hazard assessment, property survey and handover (Standard 1, 2 and 5)
Lot No
1
two.2.2) Additional CPV code(s)
- 71315200 - Building consultancy services
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Following the introduction of the PFR Code of Practice and new standards for flood products, the EA has taken the decision to replace its current PFR procurement framework. The new framework will embed the requirements of these additions to ensure that end users receive the highest quality output.
Suppliers are invited to take part in a short survey, details of which are included below.
Suppliers should note that neither the procurement nor the survey relate to the supply of products/ components alone.
It is currently the intention of the EA that the new framework will have two Lots:
- Lot 1: Hazard assessment, property survey and handover (Standard 1, 2 and 5)
- Lot 2: Options, installation, commissioning and handover (Standard 3,4 and 5)
The above standards refer to the ciria Code of practice for property flood resilience (CIRIA C790C Making your property more flood resilient – what households and businesses need to know), available to download from the ciria website at the following link:
https://www.ciria.org/Resources/Free_publications/CoP_for_PFR_resource.aspx
Effective contract management and solution oversight is critical for the successful delivery of PFR. There continues to be a role of a Managing Agent in the new framework. This role provides vital resource to Project Clients, ensures compliant contract delivery and project oversight of each solution from concept to handover. The EA is considering two options:
1: Embed the role of the Managing Agent within the above Lot 1 scope
2: Provision of a separate Lot
It is intended that this pre-tender engagement will provide an understanding of supplier availability to deliver the services under each option. The outputs of this exercise will therefore assist with shaping the new framework and future of this service.
DEFINITION OF PROPERTY FLOOD RESILIENCE
Whereas the EA’s existing PFR framework focuses on the provision of resistance measures for residential property, the new framework will require:
- Consideration of resistance, recoverability and preparedness interventions
- Provision of services for residential and non-residential premises
As end-user requirements and preference are paramount to the successful delivery of PFR. It is expected that Lot 1 will ascertain the needs of the End User and complete hazard assessment and property survey, with the works delivered under Lot 2.
CIWEM ACCREDITATION
The Chartered Institution of Water and Environmental Management are currently developing an accreditation process; suppliers will be required to commit to obtaining this accreditation in due course.
REGIONAL DELIVERY
We are considering national or regional delivery for the services as delivering projects at a regional level may offer benefits including local business delivery, increased collaboration, carbon reduction and the potential for increased uptake of maintenance packages. This would be based on alignment to existing EA hubs: North East, North West, Midlands, Eastern, South West, South East.
To ensure competitive delivery and programme resilience, the EA may limit the number of hubs suppliers are appointed to. It is therefore essential that the spread of suppliers across the country is understood, and/ or any areas of limited supplier coverage are identified.
The EA invites interested suppliers to register their interest in this framework and take part in a short survey to assist with shaping the future framework. Please see the details of how to take part in the survey below.
The EA intends to use the information captured by this survey to assist with shaping the future framework and the procurement approach; suppliers are therefore asked to ensure their responses are as accurate possible.
two.2.14) Additional information
Please email Clare.mead@environment-agency.gov.uk to register your interest and request a copy of the survey stating which lot you are expressing an interest in.
two.2) Description
two.2.1) Title
Lot 2: Options, installation, commissioning and handover (Standard 3,4 and 5)
Lot No
2
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Following the introduction of the PFR Code of Practice and new standards for flood products, the EA has taken the decision to replace its current PFR procurement framework. The new framework will embed the requirements of these additions to ensure that end users receive the highest quality output.
Suppliers are invited to take part in a short survey, details of which are included below.
Suppliers should note that neither the procurement nor the survey relate to the supply of products/ components alone.
It is currently the intention of the EA that the new framework will have two Lots:
- Lot 1: Hazard assessment, property survey and handover (Standard 1, 2 and 5)
- Lot 2: Options, installation, commissioning and handover (Standard 3,4 and 5)
The above standards refer to the ciria Code of practice for property flood resilience (CIRIA C790C Making your property more flood resilient – what households and businesses need to know), available to download from the ciria website at the following link:
https://www.ciria.org/Resources/Free_publications/CoP_for_PFR_resource.aspx
Effective contract management and solution oversight is critical for the successful delivery of PFR. There continues to be a role of a Managing Agent in the new framework. This role provides vital resource to Project Clients, ensures compliant contract delivery and project oversight of each solution from concept to handover. The EA is considering two options:
1: Embed the role of the Managing Agent within the above Lot 1 scope
2: Provision of a separate Lot
It is intended that this pre-tender engagement will provide an understanding of supplier availability to deliver the services under each option. The outputs of this exercise will therefore assist with shaping the new framework and future of this service.
DEFINITION OF PROPERTY FLOOD RESILIENCE
Whereas the EA’s existing PFR framework focuses on the provision of resistance measures for residential property, the new framework will require:
- Consideration of resistance, recoverability and preparedness interventions
- Provision of services for residential and non-residential premises
As end-user requirements and preference are paramount to the successful delivery of PFR. It is expected that Lot 1 will ascertain the needs of the End User and complete hazard assessment and property survey, with the works delivered under Lot 2.
CIWEM ACCREDITATION
The Chartered Institution of Water and Environmental Management are currently developing an accreditation process; suppliers will be required to commit to obtaining this accreditation in due course.
REGIONAL DELIVERY
We are considering national or regional delivery for the services as delivering projects at a regional level may offer benefits including local business delivery, increased collaboration, carbon reduction and the potential for increased uptake of maintenance packages. This would be based on alignment to existing EA hubs: North East, North West, Midlands, Eastern, South West, South East.
To ensure competitive delivery and programme resilience, the EA may limit the number of hubs suppliers are appointed to. It is therefore essential that the spread of suppliers across the country is understood, and/ or any areas of limited supplier coverage are identified.
The EA invites interested suppliers to register their interest in this framework and take part in a short survey to assist with shaping the future framework. Please see the details of how to take part in the survey below.
The EA intends to use the information captured by this survey to assist with shaping the future framework and the procurement approach; suppliers are therefore asked to ensure their responses are as accurate possible.
two.2.14) Additional information
Please email Clare.mead@environment-agency.gov.uk to register your interest and request a copy of the survey stating which lot you are expressing an interest in.
two.3) Estimated date of publication of contract notice
26 March 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
All survey must be returned by 16/04/2021. Updates will be provided by EA to all suppliers that expressed an interest after this date.