Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Debbie Wilkinson
debbie.wilkinson@cumbria.gov.uk
Telephone
+44 7500077967
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RESIDENTIAL SHORT BREAKS FOR ADULTS WITH LEARNING DISABILITIES AND/OR AUTISM (WEST)
Reference number
DN764482
two.1.2) Main CPV code
- 85000000 - Health and social work services
- AA01 - Metal
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland Council is procuring a contract for the Provision of Residential Short Breaks for Adults with Learning Disabilities and/or Autism, Located in West Cumbria.
Short breaks can have a significant positive impact on someone’s independence and choice by providing support to enable them to continue living in their own homes and to give carers a break from their caring responsibilities.
For full details, refer to the Schedule 2 Service Specification.
The council proposes to enter into the contract for an initial period of 15 months with the successful Tenderer (Provider). The initial term is for 15 months from the 31st May 2025 to 31 August 2026. There is one optional extension of up to 12 months. Use of this optional extension is at the absolute discretion of the Council. If the optional extension is used, the contract will end on 31st August 2027.
The estimated value of the Contract for the initial term is £594,755.00 excluding VAT. The estimated total value of the contract for the initial term plus the one (1) up to twelve (12) months optional extension is £1,096,666.00 excluding VAT.
Details of expenditure and extension periods are indicative only. Any extension periods will be confirmed with the contract provider.
For further details, and to access the tender documents, including the service specification, please contact the council's online procurement portal The Chest - https://the-chest.org.uk
Registration on The Chest is free of Charge.
All bids must be received electronically via The Chest by the closing date stated in the Invitation to Tender (ITT)
Any clarifications you have about the tender must be sent via messaging on The Chest by the closing date stated in the ITT
two.1.5) Estimated total value
Value excluding VAT: £1,096,666
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Council is conducting the procurement using the open procedure in accordance with the Public Contract Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.
Price in not the only award criterion and all criteria are stated only in the procurement documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £1,096,666
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
31 May 2025
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
The council proposes to enter into the contract for an initial period of 15 months with the successful Tenderer (Provider). The initial term is for 15 months from the 31st May 2025 to 31 August 2026.
There is one optional extension of up to 12 months. Use of this optional extension is at the absolute discretion of the Council. If the optional extension is used, the contract will end on 31st August 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2025
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 March 2025
Local time
11:00am
Place
The electronic seal of bids will be broken at the deadline advertised above and in the Invitation To Tender (ITT) and bids will be downloaded. Bids will be assessed as described in the ITT
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Council is conducting the procurement using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.
six.4) Procedures for review
six.4.1) Review body
His Majesty's Court Services
Strand
London
WC2A 2LL
Country
United Kingdom