Scope
Reference
PP-10178
Description
This Invitation to Tender ("ITT") has been issued by Place Group Limited as Agent of Brunel Academies Trust ("the Client"). Suppliers are invited by the Client to tender for the provision of cleaning services in accordance with this ITT.
This tender covers provision of cleaning services for 6 sites (the Trust's Wiltshire Hub). TUPE, Local Government Pension Schemes, and maternity leave will apply to this Contract.
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The competitive flexible procedure will be conducted in three (3) stages - Stage 1: Invitation to Participate; Stage 2: Invitation to Submit a Final Tender; and Stage 3: Supplier Presentations. The three (3) stages are described in more detail in Part A of the ITT documentation.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Further information on the Client's requirements can be found within the tender documentation at Attachment 1A - Specification, Attachment 1B - Client Data and Attachment 1C - Cleaning Standards.
The tender documentation can be accessed on the Place Group In-Tend portal at the following link, under project reference PP-10178: https://in-tendhost.co.uk/placegroup.
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
The Contract period will be for 3 years initially, with the potential to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK15 - Wiltshire CC
Submission
Enquiry deadline
18 February 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
26 February 2026, 12:00pm
Submission address and any special instructions
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10178: https://in-tendhost.co.uk/placegroup
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 May 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Payment terms
As per the contract terms and conditions included as part of the tender documentation
Description of risks to contract performance
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The competitive flexible procedure will be conducted in three (3) stages - Stage 1: Invitation to Participate; Stage 2: Invitation to Submit a Final Tender; and Stage 3: Supplier Presentations. The three (3) stages are described in more detail in Part A of the ITT documentation
Documents
Associated tender documents
https://in-tendhost.co.uk/placegroup
Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10178. Please register on the portal and express interest in the project to access the tender documentation.
Contracting authority
BRUNEL ACADEMIES TRUST
- Companies House: 10074054
Unit B4c Orbital Retail Park
Swindon
SN25 4AN
United Kingdom
Email: operations@brunel.org.uk
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Limited
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Contact name: Irene Celis
Email: Irene.Celis@place-group.com
Region: UKK30 - Cornwall and Isles of Scilly