Scope
Reference
OPEN2026111
Description
The Authority is seeking to appoint a sub-contractor to carry out Air Conditioning Maintenance Works across its portfolio of schools, leisure centres and public buildings.
Work will include planned preventative maintenance, statutory compliance assessments and inspections and reactive maintenance or repair works as required.
https://www.open-uk.org/opportunities/overview/public/04b3384a-b688-4f84-9bc1-fde25f637aee
Commercial tool
Establishes an open framework
Total value (estimated)
- £800,000 excluding VAT
- £800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
2 x 12 Months extensions available
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKC22 - Tyneside
Framework
Open framework scheme end date (estimated)
31 March 2030
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will consist of an initial term of two years, with two further options to extend by up to 12 months each at the sole discretion of the Authority. Works are expected to commence in April 2026.
Subject to the Authority's requirements, the delivery of the Works shall be under the NEC Construction Short Contract (the NEC), collectively the Contracts.
The exact nature of the individual works to be undertaken under the Contract, will be detailed at the point of the request notification including detailed scope of works, design documentations, specifications, program dates and pricing documents.
Following this tender exercise, it is envisaged that up to 5 Contractors will be appointed to the Framework.
The Contractor providing best value, ranked number 1, from the initial tender results, will be awarded the Works for the first twenty-four months of the Framework. On occasion, if the value of the work is not clear or the Authority considers it necessary, it may decide to carry out a Mini Competition with all Framework Suppliers to ensure value for money.
Prices and Rankings will remain fixed for the first twenty-four months (two years) of the framework. During the Framework the Authority reserves the right to carry out Benchmarking at 12 monthly intervals (6 monthly intervals in year 3 and 4 should the extension option be utilised) with Ranked 2 and 3 Framework Suppliers and where necessary will carry out a Price refresh Mini Competition which will be issued to all Framework Suppliers. Depending on the outcome of any Price Refresh Mini Competition the ranking order may change.
During the Framework, using the Ranking order, the Contractor will be offered the Work firstly to the Rank 1 Contractor. If the Rank 1 Contractor declines the offered work, it will then trigger the Works to be offered to the Contractor next in Rank order as a Direct Award.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
23 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65% |
| Quality | Quality | 35% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.open-uk.org/opportunities/overview/public/04b3384a-b688-4f84-9bc1-fde25f637aee
Technical specifications to be met
https://www.open-uk.org/opportunities/overview/public/04b3384a-b688-4f84-9bc1-fde25f637aee
Contracting authority
North Tyneside Borough Council
- Public Procurement Organisation Number: PYBQ-4733-WWLW
Quadrant
North Tyneside
NE27 0BY
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government