Section one: Contracting authority
one.1) Name and addresses
Liverpool John Moores University
2nd Floor, Exchange Station, Tithebarn Street
Liverpool
L2 2QP
Contact
Katherine Orme
purchaseorderqueries@ljmu.ac.uk
Telephone
+44 1512315538
Country
United Kingdom
NUTS code
UKD72 - Liverpool
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/ljmu/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/ljmu/aspx/Home
one.4) Type of the contracting authority
Other type
Higher Education (HE)
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Printed Matter
Reference number
LJMU 2118
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
1.1 Tender Overview and Background
Liverpool John Moores University (LJMU) is an ambitious modern civic university, committed to providing excellence in education and an outstanding student experience.
Working in partnership with our students we deliver high quality, research-led, practice-informed programmes that promote academic inclusion and civic engagement.
We support subject diversity, and recognise the importance of academic identity from the staff and student perspective. By setting high expectations we aim to enhance our reputation as an inspiring, socially responsible, international university committed to supporting the development of our staff and students. Our civic commitment is reflected in the LJMU curriculum and extends through our partnerships beyond the University, in Liverpool and the wider region, at a national level, and globally.
The University's Strategic Plan 2017-22 sets out the strategic approach to Excellence in Education, which includes being 'a university with inspiring, engaging and challenging curricula, shaped by research and real-world practice.
1.2 The Requirement
Printed Matter - four lots:
• Lot One - Applicant pack including print fulfilment and mailout
• Lot Two - Prospectus & mini-guide , other litho print
• Lot Three - Digital Print - small and large jobs
• Lot Four - Large Format Print - including pop up banners , storage and set up
Please refer to Appendix A - for full specification
It is intended that a maximum of one supplier is appointed to each lot. These will be the Tenderers who score the highest based on the Award Criteria. Bidders may apply for one or more, or all Lots.
Bidders may apply, for one or more lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Applicant pack including print fulfilment and mail-out
Lot No
1
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The print and fulfilment of the Applicant Pack is a key document for LJMU, as potential students apply to Liverpool John Moores University. The process for these packs is as follows:
LJMU send the prospective student an informative Applicant Handbook, and an invitation to the Applicant Day
This is an extremely complex job that requires litho and digital print with specific and exacting requirements, as well as on site mailing. Please note the use of a separate mailing house is not acceptable. All printing and fulfilment must take place on the same site. This is a data protection issue, i.e., to minimise the risk of data being shared/going missing, we will only have a data sharing agreement with the printers, and not a third party.
All litho and digital print must be as specified below.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Prospectus and mini-guide and other litho print
Lot No
2
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
This lot requires the supplier to have a B1 press due to the quantity produced, the size of the prospectus and the need to have them produced in a tight timescale. The Undergraduate prospectus and mini-guide are two of the most important print jobs that LJMU produce. We have extremely high quality design, and require a supplier to have high quality print to reflect this.
All of these requirements are non vatable
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Digital print for small and large jobs
Lot No
3
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
LJMU requires a number of digital print jobs throughout the year, we pride ourselves on our high-quality design, and chose stock to suit our design and corporate brand. We prefer our digital print to be on HP Indigo printers, using Genyous for Indigo stock. HP Indigo presses give the best likeness to litho printing quality on uncoated stock, this is down to the high-quality smooth matt finish - rather than the shiny finish that most other digital print offers. Genyous stock suits our artwork because it comes in a wide grammage range suitable for both inners and covers, and vibrant colour finish.
All items are non-vatable.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Large format print including pop-up banners, storage and set up and signage
Lot No
4
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
LJMU use a large quantity of large format print items each year. These include pop-up banners, podium and signage for external events.
The Service
The supplier will be required to liaise with many different departments across the University to understand delivery/installation requirements, the primary relationship will be with the LJMU Brand and Design Team.
LJMU will often provide artwork for banners, but may also require the supplier to create artwork in the same LJMU style, especially if needed at short notice, with approval from the LJMU Brand and Design Team, understanding our brand style is key.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
n/a
Liverpool
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
LJMU do not have a review body.