- Scope of the procurement
- Lot 3 - Non Insulated Road Lorries
- Lot 1 - Road Planers
- Lot 2 - Road Sweepers
- Lot 6 - 7.5t Gritter Vehicles
- Lot 4 - Insulated Road Lorries
- Lot 5 - Non insulated Road Lorries with Clamshell Bucket
- Lot 7 - 18t Gritter Vehicles
- Lot 8 - 26t Gritter Vehicles
- Lot 9 - Hi-Ab Cranes
- Lot 10 - Low Loaders
- Lot 11 - Road Finishers
- Lot 12 - Plane & Disposal of Road Construction Materials
Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Claudine Persaud
claudine.persaud@edinburgh.gov.uk
Telephone
+44 1314693727
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Hire of Operated Plant & Vehicles for Roads Operations
Reference number
CT2904
two.1.2) Main CPV code
- 60182000 - Hire of industrial vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council (the Council) wish to procure the hire of a range of specialist operated plant & vehicles to support the delivery of its roads maintenance functions, by setting up a Framework Agreement. The Framework will be broken down into the following Lots:
Lot 1 - Road Planers;
Lot 2 - Road Sweepers;
Lot 3 - Non Insulated Road Lorries;
Lot 4 - Insulated Road Lorries;
Lot 5 - Non insulated Road Lorries with Clamshell Bucket;
Lot 6 - 7.5t Gritter Vehicles;
Lot 7 - 18t Gritter Vehicles;
Lot 8 - 26t Gritter Vehicles;
Lot 9 - Hi-Ab Cranes;
Lot 10 - Low Loaders;
Lot 11 - Road Finishers;
Lot 12 - Plane & Disposal of road construction materials.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 3 - Non Insulated Road Lorries
Lot No
3
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 3: Non Insulated Road Lorries - Hire of 32t Non Insulated Lorry with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Road Planers
Lot No
1
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 43312100 - Planers
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 1: Road Planers - Hire of 1.0 Metre Road Planer with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Road Sweepers
Lot No
2
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 34921100 - Road sweepers
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 2: Road Sweepers - Hire of 18,000kg Road Sweeper with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - 7.5t Gritter Vehicles
Lot No
6
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 34144440 - Gritter vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 6: 7.5t Gritter Vehicles - Hire of 7.5t Gritter Vehicles with Operator carrying capacity 3 cubic metres.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Insulated Road Lorries
Lot No
4
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 4: Insulated Road Lorries - Hire of 32t Insulated Lorry with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Non insulated Road Lorries with Clamshell Bucket
Lot No
5
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 5: Non insulated Road Lorries with Clamshell Bucket - Hire of 32t Non insulated Lorry with clamshell bucket with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - 18t Gritter Vehicles
Lot No
7
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 34144440 - Gritter vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 7: 18t Gritter Vehicles - Hire of 18t Gritter Vehicles with Operator carrying capacity 6 cubic metres.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - 26t Gritter Vehicles
Lot No
8
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 34144440 - Gritter vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 8: 26t Gritter Vehicles - Hire of 26t Gritter Vehicles with Operator carrying capacity 9 cubic metres.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Hi-Ab Cranes
Lot No
9
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 42414100 - Cranes
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 9: Hi-Ab Cranes - Hire of A. Rigid Crane with Operator (26000kg) - flatbed with Operator & B. Artic Crane with Operator (32000kg) - flatbed with Operator.
Tenderers for this Lot are required to provide both items.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Low Loaders
Lot No
10
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 10: Low Loaders - Hire of Low Loader with Operator.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Road Finishers
Lot No
11
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 11: Road Finishers - Hire of A. 3.5m Paver with Operator & B. 5m Paver with Operator.
(tenderers for this Lot are required to provide both items)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 12 - Plane & Disposal of Road Construction Materials
Lot No
12
two.2.2) Additional CPV code(s)
- 60182000 - Hire of industrial vehicles with driver
- 90522200 - Disposal of contaminated soil
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh.
two.2.4) Description of the procurement
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 12: Plane & Disposal of Road Construction Materials - Full Plane & Disposal Service Provision (including equipment hire, Operator(s) and disposal service).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be 2 years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD QUESTION 4B.1.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 100,000 for the last two financial years.
SPD QUESTION 4B.5.1 & 4B.5.2 - Tenderers are required to demonstrate that they hold, or commit to obtaining prior to the commencement:
a. Employers (Compulsory) Liability Insurance GBP 5 Million
b. Public Liability Insurance GBP 10 Million
c. Motor Vehicle Insurance with an appropriate limit of indemnity as deemed by the Supplier
d. Plant And Equipment Insurance with an appropriate limit of indemnity as deemed by the Supplier
SPD QUESTION 4B.6 - Tenderers are required to provide their "Current Ratio" for the current Year and the prior Year. The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each years "Current Ratio" is greater than 1.10.
Minimum level(s) of standards possibly required
SPD QUESTION 4B.1.1 - Where a Tenderer does not have an annual turnover of GBP 100,000 for the last two financial years, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
SPD QUESTION 4B.5.1 & 4B.5.2 - Where a Tenderer does not hold or commit to obtaining the following types and levels of insurance, the Council may exclude the Tenderer from the competition:
a. Employers (Compulsory) Liability Insurance GBP 5 Million
b. Public Liability Insurance GBP 10 Million
c. Motor Vehicle Insurance with an appropriate limit of indemnity as deemed by the Supplier
d. Plant And Equipment Insurance with an appropriate limit of indemnity as deemed by the Supplier
SPD QUESTION 4B.6 - Where a Tenderer’s current ratio is less than the acceptable value of 1.10, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
three.1.3) Technical and professional ability
List and brief description of selection criteria
SPD QUESTION 4C.1.2 - Tenderers are required to demonstrate that they have the expertise and capacity required to deliver the specified requirement i.e. provision of a range of specialist operated plant & vehicles for hire by providing 3 examples of the delivery of similar contracts.
SPD QUESTION 4D.1 - It is a mandatory requirement that Tenderers with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly.
Minimum level(s) of standards possibly required
SPD QUESTION 4C.1.2 - Where a Tenderer does not demonstrate that they have the expertise and capacity required to deliver the specified requirement to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.
SPD QUESTION 4D.1 - Where a Tenderer does not have a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly, and is required to do so, the Council may exclude the Tenderer from the competition.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 72
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 April 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If the contract is not extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2024/first quarter of 2025. Likewise if the opportunity is extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2025/first quarter of 2026 or the last quarter of 2026/first quarter of 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Equivalents/similar alternatives will be considered where brand names are specified. Acceptance of equivalents will be at the Council’s discretion.
During the contract period the Council may, at its discretion, utilise this Framework Agreement to seek the supply of additional operated plant/vehicles for hire (beyond the items specified). If such a situation arises a mini competition amongst all framework Suppliers will be undertaken.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=723401.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Council’s Community Benefits methodology/points system will apply to this Framework, as outlined in the Community Benefits Guidance document.
Suppliers will be required to:
- pro-actively participate in the delivery of Community Benefits
- utilise the Council’s monitoring system “Cenefits” to report on progress in delivering Community Benefits on an ongoing basis
- monitor Council spend through the Framework
(SC Ref:723401)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=723401
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.