Section one: Contracting authority/entity
one.1) Name and addresses
West Berkshire Council
Council Office,Market Street
NEWBURY
RG145LD
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Berkshire District Council - Road Safety Platform - Voluntary Ex Ante Transparency Notice (VEAT)
Reference number
CL435
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The supply of a road safety software (Acuity Suite) including access to a data portal, professional expertise, road safety educational materials and training.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £116,054.45
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) notice directly awarding a 3 + 2 year contract for the provision of a road safety suite of services which include:
Access to a data portals which links to:
• Profiling of regional road safety issues using collision data, trends and other appropriate sources.
• Improving understanding of 'who' is involved in accidents and identifying hotspots in the district.
• Related risk analysis and reporting.
• Creating relevant reports to identify current and future emergent issues.
• Specialist guidance and advise around variety of related road safety themes.
• Stakeholder engagement with partners, emergency services and other groups.
• Educational packages developed alongside council officers specifically meeting our area profiling requirements.
In addition to the road safety software (Acuity Suite), the supplier provides professional expertise to the road safety officers and the wider transport team:
• to help identify the causes of problems
• to help develop solutions to those problems
• Access to evaluation and monitoring expertise to ensure effective and efficient objectives are met.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
This Voluntary Ex Ante Transparency (VEAT) notice directly awarding this contract without prior publication is due to the council being unable to identify any suitable alternative provider of the system and service. The contract will allow the Council to continue its vital road safety work and meet its statutory duty under section 39 of the 1988 Road Traffic Act, 'to take steps both to reduce and prevent accidents'.
Accordingly, it is considered that the proposed award of a contract to Agilysis is in accordance with paragraph 2(b) of Regulation 32 of the Public Contracts Regulations 2015 (EU Directive 2014/24/EC).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
26 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Agilysis Limited
27 Horse Fair, Banbury
Oxfordshire
OX16 0AE
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
10548841
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £116,054.45
Section six. Complementary information
six.3) Additional information
The Council intends to award the contract following expiry of the ten days standstill period. The anticipated contract award date shall be 8th March 2024.
six.4) Procedures for review
six.4.1) Review body
West Berkshire District Council
Newbury
RG14 5LD
Country
United Kingdom