Tender

Branded Promotional Merchandise and Apparel including an Online and On Campus Gift Shop

  • University of Ulster

F02: Contract notice

Notice identifier: 2025/S 000-006159

Procurement identifier (OCID): ocds-h6vhtk-043c73

Published 20 February 2025, 12:22pm



Section one: Contracting authority

one.1) Name and addresses

University of Ulster

Block X Room X031, Cromore Road

Coleraine

BT52 1SA

Email

e.coyle1@ulster.ac.uk

Country

United Kingdom

Region code

UKN - Northern Ireland

National registration number

NIC100166

Internet address(es)

Main address

www.ulster.ac.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Branded Promotional Merchandise and Apparel including an Online and On Campus Gift Shop

Reference number

Project Code_27868

two.1.2) Main CPV code

  • 79342200 - Promotional services

two.1.3) Type of contract

Services

two.1.4) Short description

The scope of this contract is the provision of UU Branded apparel and promotional items for purchase from departments and faculties and for retail via a campus shop and online store.

The contract will also include the provision of an on-campus retail outlet (gift shop) on the Belfast Campus. The contract includes the provision and hosting of an online gift shop and “pop up” shops at planned University events on all 3 University Campus Locations (for example: graduations).

two.1.5) Estimated total value

Value excluding VAT: £2,500,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland
Main site or place of performance

Belfast, Coleraine, and Derry/Londonderry Campuses of Ulster University.

two.2.4) Description of the procurement

The scope of this contract is the provision of UU Branded apparel and promotional items for purchase from departments and faculties and for retail via a campus shop and online store.

The contract will also include the provision of an on-campus retail outlet (gift shop) on the Belfast Campus. The contract includes the provision and hosting of an online gift shop and “pop up” shops at planned University events on all 3 University Campus Locations (for example: graduations).

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £2,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

It is anticipated the contract will be for 3 years initially with the option to extend for any periods up to and including 24 months.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The estimated total value stated above in Section II.2.6 is the highest value a range of £1.5 - £2.5 million and is for the 5 year contract period (including extensions).

The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015. Details can be found in the tender documents.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As stated in the procurement documents

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-005946

four.2.2) Time limit for receipt of tenders or requests to participate

Date

2 April 2025

Local time

3:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

19 March 2025

Local time

3:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The contract value listed in section II.2.4 is the highest value in the estimated range of £1.5 million to £2.5 million and is the estimated total contract value including options, renewals and extensions.

six.4) Procedures for review

six.4.1) Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.

UK

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.

UK

Country

United Kingdom

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

six.4.4) Service from which information about the review procedure may be obtained

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended

UK

Country

United Kingdom