Section one: Contracting authority
one.1) Name and addresses
AHDB
Stoneleigh Park
Kenilworth
CV8 2TL
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture and Horticulture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AHDB Actuarial Services
Reference number
2020-459
two.1.2) Main CPV code
- 66519600 - Actuarial services
two.1.3) Type of contract
Services
two.1.4) Short description
Actuarial advisory services are required by the Agriculture and Horticulture Development Board (AHDB), in respect of two legacy Defined Benefit pension schemes. This is distinct from the requirements of the schemes themselves which appoint their own actuary.
AHDB is the sponsoring employer of the Home-Grown Cereals Authority Pension Plan (“HGCA Plan”) and the Meat and Livestock Commission Pension Scheme (“MLC Scheme”).
2.1.3 The procurement is split into two Lots:
• Lot 1 – Actuarial Advice: the provision of actuarial advice on funding, accounting, strategy and related services in respect of the HGCA Plan and the MLC Pension Scheme
• Lot 2 – IAS19 Calculation: to provide AHDB with IAS19 Calculations (or such calculations as are required under the prevailing pensions accounting legislation) for the MLC Pension Scheme only.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Actuarial Advice
Lot No
1
two.2.2) Additional CPV code(s)
- 66519600 - Actuarial services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
• To support AHDB in managing the legacy pension arrangements, including the minimisation of volatility and cost.
• Actuarial valuation – to support AHDB in discussions with the Trustees on triennial actuarial valuations, including agreement of funding assumptions.
• Accounting services - to advise on assumptions and methodology to be used and comment on and query as appropriate IAS19 calculations provided to the employer by the Scheme Actuaries, or the Supplier for Lot 2, including supporting AHDB in discussions with the National Audit Office (NAO) who audit the report and accounts.
• Ad hoc projects – to work with AHDB and the Trustees on other projects – for example, proposed pensions change consultations potential liability management exercises to reduce current and future risk.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2021
End date
31 July 2024
This contract is subject to renewal
Yes
Description of renewals
Initial term of 3 years, with the option to extend for an option three 12 month extension periods (3+1+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial term of 3 years, with the option to extend for an option three 12 month extension periods (3+1+1+1).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
IAS19 Calculation
Lot No
2
two.2.2) Additional CPV code(s)
- 66519600 - Actuarial services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
• To obtain from the Scheme and other advisors and hold an up-to-date member data extract, investment values, scheme basis/rules and other information as required to perform the relevant calculations (currently as per IAS19), with assumptions to be advised by AHDB or such agent as they see fit.
• To provide annual year-end accounting figures and assumptions /methodology report for the MLC Pension Scheme, applying assumptions provided by AHDB (or its agent). Requirements to be performed within pre-agreed project plan timescales to ensure submission of accounts in an agreed timescale.
• During the annual audit period, in line with the requirements of the bodies to which AHDB reports, all queries will need to be responded to within 24 hours (one working day).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2021
End date
30 June 2023
This contract is subject to renewal
Yes
Description of renewals
2 year initial term with the option to extend for a further two 12 month extensions (2+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 year initial term with the option to extend for a further two 12 month extensions (2+1+1).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 April 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 01/01/2023
six.4) Procedures for review
six.4.1) Review body
AHDB
Stoneleigh Park
Kenilworth
CV8 2TL
Country
United Kingdom