Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
claire.mceleny@langstane-ha.co.uk
Telephone
+44 1224423000
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Reactive Repairs & Maintenance including Out of Hours
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
two.1.5) Estimated total value
Value excluding VAT: £3,360,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Aberdeen City
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen
two.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £1,760,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 1 year optional extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework may be used for upgrades and, if the value is high, there may be mini-competitions run within the framework contractors.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community benefits will be required
two.2) Description
two.2.1) Title
Aberdeenshire
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeenshire
two.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 1 year optional extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Minor upgrades and aids and adaptations may be included. There may be higher value work which will be conducted as a mini-competition among contractors on the Framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community benefits must be delivered
two.2) Description
two.2.1) Title
Moray
Lot No
3
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Moray
two.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £580,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 1 year optional extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Minor upgrades or adaptations may be conducted through this framework. Further, higher value work may be conducted using mini-competitions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Community benefits must be delivered
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Electrical contractors must be members of SELECT or NICEIC.
All contractors must have SSIP accredited H&S procedures e.g. CHAS or Constructionline
three.1.2) Economic and financial standing
List and brief description of selection criteria
Employers Liability Insurance GBP5000000
Public Liability Insurance GBP5000000
three.1.3) Technical and professional ability
List and brief description of selection criteria
Evidence of relevant experience in the last 3 years
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Carrying out repairs within the contracted response times.
Carrying out repairs right first time and zero defects.
High levels of customer care and satisfactory customer feedback.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years hence
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759158.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be proportionate to the value of work each contractor obtains on the framework.
(SC Ref:759158)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom