Section one: Contracting entity
one.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office,Corporation Square
BELFAST
BT13AL
tendersfc@belfast-harbour.co.uk
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.belfast-harbour.co.uk/corporate/corporate-tender
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pilot Boat Procurement
two.1.2) Main CPV code
- 34512000 - Ships and similar vessels for the transport of persons or goods
two.1.3) Type of contract
Supplies
two.1.4) Short description
BHC is seeking to enter into an agreement with a supplier for the supply of a pilot boat. BHC wishes to acquire and commission a pilot boat for the transportation of pilots between Belfast Harbour and vessels in Belfast Lough. BHC may (at its discretion) require maintenance and/or spare parts for the pilot boat from the successful bidder. Bidders should note that the supply of maintenance services (if any) is not an immediate requirement, however BHC wishes to retain the option to purchase such services from the successful bidder for a period of up to 10 years following supply of the pilot boat. Bidders should note that the estimated total value set out below represents BHC's best estimated contract value taking into account all supply options which may be included in the contract, but excludes the value of any maintenance services and/or spare parts, which value cannot be estimated at this point. Further information will be supplied to shortlisted bidders at the tender stage.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34500000 - Ships and boats
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
BELFAST HARBOUR
two.2.4) Description of the procurement
Both within and outside of the warranty period BHC must be able to call upon the successful supplier (via its appointed agent if appropriate) within a reasonable timeframe (according to the urgency of the support issue) to provide on-site technical assistance. BHC is reviewing its requirements in this regard but currently anticipates that the timeframe(s) proposed may be evaluated at the next stage of the tender process. Bidders should note at this stage that the successful supplier will be required:
(a) to be available on-site to provide technical assistance in relation to the drivetrain (which incorporates the gearbox, shaft and propellers), engine, other critical systems or hull damage within 48 hours of BHC's request;
and
(b) to supply any spare parts required by BHC in a timely fashion.
The pilot boat must comply with the minimum requirements of the Small Commercial Vessel and Pilot Boat Code of Practice and be issued with a construction certificate from a recognized UK load line assigning authority (as detailed in Section 4.2.2.4 of the Code). The pilot boat shall be delivered fully operational and coded for use at the earliest possible date. BHC is considering its requirements in this regard but currently anticipates that the timeframe proposed by the bidder may be evaluated at the next stage of the tender process and that a maximum acceptable lead time for supply of 24 months from the tender return deadline will be required.
The pilot boat particulars are as follows:
Dedicated pilot vessel with diesel propulsion system
Principle Dimensions
• LOA of Between 15m and 18m
• Beam OA >4m
• Draught 0.9m-2m
• Approximate Displacement in operating conditions 20-25 tonnes
• Maximum Speed ≥ 25 knots
• Service Speed at 85% or MCR of builder's engine choice in operating conditions with 6 persons to be a
minimum 20-23 knots
• Minimum fuel capacity 1600 litres or 16 hours operational endurance at the service speed.
Classification and Coding
The vessel will be registered in Belfast and must be constructed, equipped and outfitted in accordance with and to the highest standard required by:
• The UK Maritime and Coast Guard Agency Code of Practice for the Safety for Small Commercial Vessels and Pilot Boats - The Workboat Code Edition 2 Amendment 1. Built as a dedicated pilot boat and capable of operating in category 2 waters (60 nautical miles from a safe haven).
• Classification Society Rules.
• ISO 12217 Design Category
This specification should be read in conjunction with these standards. In the event of any conflict between BHC's specification for the pilot boat and these standards, the applicable standards shall prevail. Further details of BHC's requirements are contained within the Pre-Qualification Questionnaire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described below) to invite a maximum of the top 4 ranked compliant bidders, following evaluation of PQQ responses, to the invitation to negotiate stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than 4 bidders to negotiate. Where there is a tie for 4th place, all bidders in 4th place will be invited to negotiate. For the purposes of the exercise, a tie for 4th place is deemed to occur where two or more bidders have identical scores.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
BHC may (at its discretion) require maintenance and/or spare parts for the pilot boats from the successful bidder. as described above
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.6) Deposits and guarantees required
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
BHC reserves the right at any time to:
- reject any or all responses and to cancel or withdraw from this procurement at any stage,
- award a contract without prior notice,
- change the basis, the procedures and timescales set out or referred to within the procurement documents, or
- require a bidder to clarify any submissions in writing and/or to provide additional information.
Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
BELFAST
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
Belfast Harbour Commissioners
Harbour Office, Corporation Square
BELFAST
BT1 3AL
Telephone
+44 2890554422
Country
United Kingdom